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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/3/99 > Spoke with Patti Ray, VERY NICE. > Very interested, but needs to get out-of-state, non-competition travel approved. > Will fax Sample IOG and motor coach travel time. > 55-60 students, 10 adults 11/3/99 > Faxed IOG to PR. 11/12/99 > Patti Ray called--got non-competition travel approved! Yeah!! > Needs to "get through the musical" next weekend and will be sending app. and check. 12/2/99 > LM for Patti Ray on machine in her office. 12/6/99 > Spoke with Patti Ray re: trip to San Antonio. > Said she was really bogged down and would try to take a look at application information this week. > Still interested, just really busy. Things are "crazy" there. 12/10/99 > Bless her heart, she called and left a message at 5:15ET on 12/9/99. Will call her back this AM. > Spoke with Patti re: MusicateY2K-San Antonio. Had a couple of questions about process. No problem. > Wants to possibly add Spurs basketball game, and a trip to Fiesta Texas. I told her oncer her $300 arrives, we could start looking into this for her. I also briefly mentioned the busy schedule already, but she still wants us to check. > Is requesting $300 check from admin. so she can mail before the holidays, if not, at the very first of the year. > Estimating 70 st./10 ad.--larger than at first. We will see... 1/10/00 > Patti Ray called me today. > SHE TOTALLY FORGOT TO SEND HER CHECK!!! > As noted above (12/10), she asked for the $300 Reg/App check and then forgot to send it! Oops! > Anyway, MWL told her to just send ASAP as the deadline is Friday. > "No problem"--she is going to the post office "right now"! > MWL made her aware of the crossing of the Deposit and First Payment Deadlines. > She appreciated the heads up. > SAN ANTONIO!!! 1/13/00: > Received Application & $300 Registration / Clinic Fee (Check #295). > Standard San Antonio 4d/3n package. > BJS created IOG & Bible. > Planning to mail Contract Packet 1/14/00, especially since deadlines are so close! > Transportation = on own. __X__ MWL __X__ __X__ MPM __X__ 1/14/00: > BJS completed Contract Packet, including Inv. #2554 ($1,000), due 1/21/00 and $2556 ($11,060.00), due 1/28/00. > MWL, please process and mail per SOP today! Thanks! __X__ MWL __X__ 1/19/00 > Patti called. > She just recv'd C. N. > She apologizes that she was only in town long enough to read through everything.(She has All-State Choir this coming weekend). > She will be back on Monday and will put the invoice for $1,000.00 then. > MWL told her that was fine and the best route was to just always call and let us know what is going on. > She appreciates our flexibility and will have the deposit in the mail ASAP. > MWL said "great". 2/3/00 > Recv'd Contract and Deposit check#232, $1,000.00. > As group is now UNDER CONTRACT, please review and confirm as needed. __X__ MPM __X__ 2/8/00 > Spoke with Patti re: sending in her FPGF, Rooming List, and Hotel Info Form. > Asked to fax as soon as possible. 2/9/00 > Recv'd FPGF via fax. > MWL LM for Patti to call re: other forms. (Room List, Hotel Info, Charter Co. Info., etc.) > Total Pax = 63 (53 + 10) > BJS revised Bible & IOG based on these guaranteed numbers. > As numbers are now guaranteed, please review, confirm & order as needed. Thanks! __X__ MPM __X__ 2/14/00 > MWL LM for Patti Ray (with a person) to please get the Rooming List into us ASAP. > Briefly explained reasoning and was told "they were working on it"! > Patti to call back tomorrow. 2/15/00 > Would like us to check on prices Fiesta Texas and availablility. MWL told her with all her activities, she wouldn't have time to do something like that. > Also check on Spurs game for Thursday, 3/30/00. > Will be faxing her Rooming List today. 2/15/00: > Received Room List, Hotel & Charter Co. Info Forms via Fax. > Total Pax = 63 (53 + 10). Thankfully, this jives with the FPGF rec'd on 2/9! > Charter company is responsible for room; therefire, we so not have to worry with anything. > Rms / Pax 9 Qt / 45 3 Qd / 12 0 Tp / 00 3 Db / 06 0 Sg / 00 TOTALS = 15 Rooms & 63 Pax. > BJS revised Bible & IOG on 2/9 based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm & order as needed. Thanks! __X__ MPM __X__ 2/16/00 > MWL got the San Antonio Spurs schedule off the Internet. > There IS a home game on Thursday, 3/30/00 @ 7:30pm vs. the Golden Nuggets. > MWL has put a copy of this schedule into the San Antonio main file. > MWL spoke with Group Sales guy @ the Spurs. > He has tix in "all" price ranges currebtly available for whole group to be together. > MWL LM for Patti. __X___BJS__X___ 2/17/00 > Patti called back--very excited that there is a game Thursday night. > MWL gave her prices (including our 10%). She will have an answer for me today by 4pm. > MWL reminded her that she would need to check with her transportation to make sure she would be able to arrive in time for the game (@7:30pm). MWL recommended she arrive by 7pm. > Recv'd fax from Julian re: Bus parking & seating diagram w/ prices written in. 2/18/00 > Patti called this morning---she forgot to call back yesterday afternoon---oops!. > MWL discussed seating and prices trying to give her an idea of where the seats were. > She wants the $22.55 seats, all together. > MWL told her she would make note of it and add it to her invoice. > We needs to wait until more $$ comes before ordering. > BJS to make Contract Addendum for Patti before we can move ahead with the ticket order. __X___BJS__X___ 2/18/00: > BJS prepared & faxed Contract Add-On Addendum for the Spurs tickets. BJS instructed MWL to do some of the preliminary leg work on this. MPM will handle from here on out! > Due back to us NLT Tuesday, February 22, 2000. > BJS infomred her that we cannot order these tickets until their balance is paid in full. BJS will include these tickets on their final invoice ($22.55/seat This includes the CCIS 10% mark-up.) __X__ MWL __X__ __X__ MPM __X__ 2/21/00: > BJS prepared & mailed Statement & INV #2612, $7,360.65. Due: 02/14/00. Could not mail earlier as we did not receive her Room List until 2/15. Current Balance on account = $18,420.65. This includes the 63 San Antonio Spurs tickets at $22.55 each. > MWL, please process per SOP. __X__ MWL __X__ 2/22/00: > Received signed Contract Addendum via fax for San Antonio Spurs game. > BJS revised IOG accordingly. > MPM, as this "add-on" is now under contract, please confirm as needed; however, I told her we could not order the tickets until her account was paid in full. ____ MPM ____ 2/24/00 > Recv'd "Non-Kickback Affidavit" from Altus Public Schools. > BJS spoke with Kim and is to notarize on Friday. 2/28/00 > BJS has notarized affidavit. > Patti called to make sure everything was OK for sending it back, etc. > Check will be in the mail by the end of the week for 1/2 of the TOTAL due. > MWL is mailing aff. back today. 3/6/00 > MWL LM re: the Musicate Seating Set-Up form. 3/13/00 > Recv'd Check# 897, $9211.00, First Payment, partial. 3/17/00 > MWL spoke with Patti @ home as they were on Spring Break. > Their approximate arrival time is 6:00pm on Thursday. > Their approximate departure time is 8:30am on Sunday. She just wants enough time to eat breakfast, load and go. > ALSO, she asked for New York Musicate dates for next year!!! She loves Musicate and having someone else taking care of stuff and wants to start early with her plans--very excited! YEAH!! 3/20/00: > BJS completed FINAL ITINERARY. > Please porcess per SOP and mail today via FedEx S.O.N. > If the Spurs tickets don't arrive, we will mail them as soon as they do! > Please forward to all involved as needed. Thanks! ____ MWL ____ ____ SMP ____ ____ MPM ____ 3/20/00 > Patti called and spoke with MWL. > Just had some ?'s about what the kids should wear for the clinic. Blah, blah. > MWL told her about the price difference on the Spurs tix and that we would have a refund check for her when she arrived on Thursday. > She was disappointed, but OK. 3/20/00: > FedEx'd FI Packet to Client. 3/21/00: > SMP FedEx'd (SON) Spurs Tickets, with Receipt, to Client. 3/31/00 > Recv'd check #'s 1094 & 2845; Invoice #2556 & 2612---PIF.
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