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Nashua South High School Band and Choir-New York, NY-04-24-2014
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Canceled
Trip Notes
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( E-Mail Corporate )
Nashua to NYC = 230 miles / 4 hrs non-stop. In previous years, comps were 1:10 paid. 4/18/13 >Sophia has heard from both Tony & Adam. They would like a trip to NYC April 24-26, 2014. The trip should include a broadway show, competition, sight-seeing. Sophia is waiting for additional information regarding other itinerary items and bus company info. Will contact Bryan for a trip proposal. 6/4/13: > BJS completed PTP files and then emailed on to SS who is delivering the proposal later today. > Adjusted Depart time later so they will not be out of driver hours on the first day and also want to suggest considering Broadway Workshop and possibly performance in place of $120 student festival fee and $40 parent breakfast at the HRC . . . 6/3/13: >Sophia met with Adam & Tony on the proposal. They decided no festival and would like to include: *Broadway classroom - one for instrumental; one for choral *Choir performance at cathedral *Instrumental and possible jazz choir performance at CTT in Madison Ave Sculpture Garden (approx 100 performers) *4 hour bus tour of city They would like to use Premier Coach Company Four questions from Tony & Adam: 1. Might there be a possibility of a fuel surcharge or is that covered in the bus contract? 2. At the cathedral, would there be access to a piano and/or organ? 3. What equipment (stands, percussion, etc) might be available for the instrumental performance? Power? 4. Can they include a stop at Ground Zero? Once they see the updated IOG and price, they will be ready for a contract, however, they might not make a deposit until the fall, pending student deposits. 07/02/13: > BJS sent EM to Jude telling her to secure 5-55s from Premier - we can drop back to 4 at a later date as needed. I do not want any 54s. 07/03/13: > BJS reviewed IOG which HMS completed on 06/26/13 and then updated and made attachments in system as needed. > HMS, please review attachments and make notes, etc. as needed and go ahead and get the resrvations, new rates, etc. Estimate rates when needed based on this past year's rates if necessary. > Group is ready for Contract as oon as they see the new rates and new IOG. Per Sophia, they will most likely not be able to send any payments until the start of the new school year. _X___ HMS __7/5/13__ 07/07/13: > BJS completed Contract Version of PTP and then scanned and emailed to SS so she can share with Directors. > Was able to drop rates by $50 per person or more by removing the Festival and added performances and workshops. > CN will be completed once BJS returns from vacation, no reason to push before as they cannot make any deposits until school starts. 09/03/13: > BJS completed Contract Packet. > JM, please mail via USPS 2-Day Priority Mail this afternoon. > K and First Payment ($43,260.00) Due 09/27/13. 09/09/13: > SS emailed Broadway selection form; requested completion ASAP ____ JM ____ 10-22-13 >Rec'd Travel Planner Letter >Rec'd signed contract >Rec'd Check #112 from Nashua HS Music Boosters Assoc. for $14,600.00 2/11/14: > rec'd check #168, $45,000.00. 2-24-14 >JM processed Hotel Room List Packet to include: 33 Q/132 pax 2 T/6 pax 9 D/18 pax TOTAL 44 Rooms/156 pax _____BJS_____ _____HMS_____ 3/03/14 >Sophia heard from Tony - they will be going with three buses instead of five. 03/15/14: > BJS tried to complete Final INV however, HMS will be contacting SS for several answers on ensemble counts due to performances, clinics, etc. Cannot finish invoice until we have these answers. 3-26-14 >JM reprocessed REVISED Hotel Room List Packet to include: 33 Q/132 pax 1 T/3 pax 9 D/18 pax TOTAL 43 Rooms/153 pax (137 + 16) __X___BJS _04/07/14_ _____HMS_____ 04/07/14: > BJS emailed and mailed final; inv #5588, $33,979.00 along with Bank Request Form. > Due: 04/18/14. 04/07/14: > BJS mailed and emailed INV #5590, $648.00, for instrumental rental. > Total currently due on account = $34,627.00. 4/21/14: > rec'd check #177 & 178, $33,979.00 and $648.00 respectively. > Pending no other changes, account is PIF.
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