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General Trip Information
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Fri May 06, 2016
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Cabin John Middle School Choir-New York, NY-04-26-2013
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Potomoac to Princeton, NJ (Westminster Choir College) = 190 miles / 3.5 hrs non-stop. Pronceton to NYC = Potomac, MD to NYC = 250 miles / 5 hrs non-stop Trip Specifics: Visit the Stage--Let\'s Engage! Broadway, here we come! I want the trip to focus on music education now and on up to the University or Conservatory level. I have some personal contacts at: Westminster Choir College as well as a middle school near there. Also, Manhattan School of Music and Julliard. If possible I would like the students to tour one or two of these music schools. I would like them to have some shopping time (Times Square is not really my favorite. Perhaps Chinatown...I\'m not really that knowledgable of the area). I would like for us to take in a Broadway workshop and of course a Broadway show. One overnight is probably all we can afford. The Statue of Liberty and the cruise sounds very appealing too. Would like to have meals included if possible. Thanks Security at hotel:Yes Budget: 400-500 Bus: Eyre or Dillon All Meals Comps: 3 1/10/13: > Per Kathy via CJ, show choices in order of preference: 1. Wicked 2. Phantom 3. Lion King 4. Mama Mia 1/18/13: > BJS scheduled GTM PTP presentation meeting for 2.45PM on Thuesday, 1/22/13. 01/18/13: > BJS completed IOG with help from HMS. > Decided to start with a 2d/1n trip since that works best with their budget and cliebnt is aware odf this. No reason to try and over sell. > BJS updated Bible screen. > HMS sent show choices to Alyssa and she should have some confirmation back to us by early next week, hopefully in time for the Presentation on Tuesay aftaenoon. > Expecting it to be her 4th choice, Mama Mia as the other shows are already nearly sold out and only really expensive seats remain or seats sread all over the theatre and this is not a good option with MS students. Thinking Mama Mia for around $50 or so! > JM, please send CQRs to Eyre, Dillons, Hunt Valley, Adventure by Dawn, Atlantic Coast Charters, etc. See if we can get thiese back by Monday if at all possible sicne client meeting is Tuesday afternoon. Add Driver room at $160. Eyre and Dillons were the clients preferences. __X__ JM 1/18/13 01/23/13: > BJS completed PTP and then prepared Power Point for this afternoon's GTM presentation at 2:45pm. 01/23/13: > BJS and CJ met with Kathy - extremely pleased. > Adventure by Dawn is charter choice, they are on the MCPS list and JM has already requested K from them. > BJS sent PTP Pack to Kathy so she can get her approval for the trip. > She may open it up to some art students in the event she doesn't get enough Choir kids since some of them are already comitted to going to Quebec with the French Club. > She will keep in touch with CJ regarding approval. > We may want to go ahead and send her the CN so she has everything in hand since the trip is just 90-days out. 01/28/13: > Kathy called and spoke with BJS. Also talked with Nicole Adams, the Art Teacher who will have some students going with to fill up the trip. > While choir is doing broadway workshop, art kids would go to the MET. > Also discussed Mama Mia Tickets and OK to PAY as well as the fact that BJS will be sending CN on Wednesday so she can get it all set in stone ASAP. She is good with that. 01/30/13: > BJS adjusted due dates since trip is so close. > BJS prepared PTP and Contract Notebook. > BJS moved Dinner at Dallas BBQ Chelsea on IOG to 5PM as directed by HMS. Made no changes in system to this reservation - HMS can confirm. > BJS scanned CN and sent to Kathy, JAF & CJ. > JM, please mail CN this afternoon via USPS 2-3 Day Priority Mail per SOP. Thanks. > AS this has gone to contract, please review and proceed as needed. > CN included OK TO PAY for Mamma Mia tickets due back to us by 12Noon on 02/8/13. __x__ JM _1-30-13___ ____ HMS ____ 01/31/13: > Rec'd EM from Kathy. > Please include Nicole (Art teacher) on all EM correspondence. > Group is going to be larger than expected! > Planning on 54 Pax (48 + 6). > BJS updated Bible and IOG accordingly, as well as status schedule. > K was prepared based on 45 and already mailed, buit that is OK, we can do everything possible to make it work. > HMS, please review and check on your vendors, especially Broadway Show tickets. We really need an extension on the due date of the OK to Pay and need to see if they can get us the 9 additional tickets. > Also rec'd BSSF, listing show choices in order of preference - ftrst 4 are the same as she told us previously: Wicked, Lion King, Spider Mand & Mamma Mia. We know the first three were not going to work so Mamma Mia order has been placed for 45 tickets. > 5th and 6th Choice are: Mary Poppins and Matilda. > BJS told CJ to let her kneo that we working on confirming the additional pax. BJS reviewed hotel and we should be fine with the 18 rooms in our contract (17DDs and 1 Kg). ____ HMS ____ 02/21/13: > Rec'd EM from Kathy Gomez - > Westminster Choir College is not going to work out, so they have all decided to go to the Princeton Art Museum and see the Princeton Campus. They are making these arrangements, not CCIS. > BJS updated IOG accordingly. > Acting Principal has signed off on the trip and payment so all should be in order. > BJS sent EM to CJ reminding her to remind group that form set is due tomorrow. 2.22.13 >CJ - sent reminder to Kathy again last night, and this morning sent her the login credentials for the FORMS pages. 2.25.13 CJ> Left KAthy a message on her cell phone and an email reminder for the last student. 2-25-13 >Received Final Pax, Room List, and Hotel Info. Forms 2-27-13 >JM processed Hotel Room List Packet to include: 1 Quin/ 5 10 Q/ 40 1 T/ 3 3 D/ 6 TOTAL 15 Rooms/54 Pax 03/01/13: > Rec'd school check #8, $4,500.00. > Deposit / First Payment INV is now paid. 03/21/13: > BJS EM'd and mailed final invoice #5401, $16,009.00 and made due 04/05/13. 03/25/13: > Rec'd check #37, $14,685.00. > Balance due on account = $1,324.00. 04/08/13: >CJ - emailed KAthy about our 2013 Scholarship Program for College Bound STudents. 04/15/13: > Rec'd check #44, $1,324.00. > Pending no other changes, account is PIF.
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