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General Trip Information
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Tue Sep 10, 2013
Trip Name
Memphis Youth Symphony-Chicago, IL-07-25-2013
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Memphis Youth Symphony
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
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Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
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Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Memphis to Chicago = 540 miles / 8 hrs non-stop 11/20/13: > Donna called at the referral of Pam Wilensky - one of the MYS conductors has had a stroke and so Donna, a parent of one of the orchestra members is serving as trip coordinator. > Attend a Chicago Symphony Summer Series Concert (in the outdoor shell?) > Members of the Youth Orchestra are ages 12 - 18. > No Hard Rock Cafe > She will send email with some of her and her husband's favorite Chicago restaurants. > Waterworks Theatre? > 60 students and 15 adults / chaperones. > She wasn't really certain of dates, just picked them based on what I suggested, so I would be suprized if thy end up changing before this gets to far down the road. > Typical School trip type of attractions, etc. > BJS sent her a follow up email so she would have my contact info. 11/20/12: > BJS sent follow up EM - Donna: Thank you for your call regarding the Youth Orchestra’s proposed trip to Chicago in July 2013. Per our conversation, as soon as I receive some of your restaurant suggestions, we will begin planning your trip via an IOG (Itinerary Outline Graph). Once I have this completed, I will send it to you for your review and we can then make any necessary changes. Once you are satisfied with the Outline, we will proceed with pricing and confirm availability of all inclusions. In addition to the restaurants, if you could provide me with an idea / range of your “Per Person All-Inclusive Budget” for this trip, it will be most helpful. When I say All-Inclusive, I mean everything is included (all meals, attractions, transportation, accommodations, taxes, gratuities, etc.) and your group will be able to go on the trip with no out of pocket expense – literally everything is included from departure until return. Thanks again, have a wonderful and safe Holiday, and I look forward to our work together on this trip! 11/20/12: > Donna replied that we can go ahead and plan as we typically would for HS students - we probably know best - sounded as if her husband may have told her to let us do it and not worry about what restaurants they might want to go to as adults! 11/30/12: > Donna sent emial checking in. 11/30/12: > BJS replied that I would have somnething to her (IOG) early next week. 12/4/12: > BJS completed IOG and emailed to Donna for her review / comment. Donna: I have prepared and attached an IOG (Itinerary Outline Graph) for the MYS’s proposed trip to Chicago next July. Please look this over, confirm your group’s travel dates, and let me know what you think. The IOG is to be used as a starting point in the design of your group’s customized trip and we can make as many changes as you wish. As soon as we have your approval on the IOG, we can finish your group’s full blown Pre-Trip Planning Proposal, including individual package rates and charter costs. We can then continue to tweak, as needed, until we get to the Contract stage. Thanks again for your time and please give me a call at your convenience. 12/17/12: > BJS sent EM to Donna asking her to call me so we can schedule at Go To Meeting to present the PTP Powerpoint. 12/19/12: > BJS sent another EM to Donna re: setting up PTP GTM for later this week . . . > Never was convenient for Donna to meet with me or for her Board President. . . I hope we are not getting the brush off!!! 1/4/13: > BJS called, LVM and sent EM asking for time early next week for PTP Go TO Meeting . . . 1/11/13: > BJS sent another EM - Donna: I hope everything is OK. I know how anxious you were to get the trip information before the Holidays and I made several attempts to get it to you, all to no avail. I also called and emailed after the first of the year and no response. Please provide me with an update on this trip as I have vendors who are now calling me to see if we still need the reservations we have in place for your group. Thank you,
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