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Fri May 06, 2016
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Meade High School Band and Orchestra-Orlando, FL-04-17-2013
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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OR
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PAX
Youth
Adults
Escorts
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Time:
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10.3.12 CJ> Disney - all meals, off site hotel is fine, get bus quotes, performances: 3 comps was requested. A) Ensembles names: Concert Band, String Orchestra, Marching Band, Jazz Band B) Type of ensembles (IE: jazz, men's choir etc..) C) Grade level of students in each group. 9 - 12 D) total number of school enrollment. 2400 E) Competing or nor, just for ratings or comments only? Either is fine F) Grade level of music, easy, medium or hard 1,2,3,4 rating. 3 - 4 G) name of each groups director Eric Kilby (for all) H) number of performers in each ensembles. Total is the following, don't know if it will be the total number Concert Band -60 String Orchestra - 40 Jazz Band - 25 Marching Band - 60 Waiting on call back from Eric on budget and other question. 10.2.12 CJ> Eric called budget is $600 with bus. Want to only perform and all in the same day if possible. Bus company choices are Hunt Valley, Dillion (their new name) and Yellow Bus? thanks - Cindy 10.2.12 CJ> Also "yes" to hotel security guards for the students. 10/8/12: > BJS created IOG and sent specs to Jennifer at BV Suites for hotel. > BJS made attachments. > JM, please semd CQRs to HUnt Valley, Dillons and Yellow Bus (?) - I am not sure who this is, so you will need to do some interent searching. . . the school is from the Washington / Baltimore Metro area, so searchin those cities to start, is no luck, add another one of our favorites Like Atlantic Coast or Adventure by Dawn. Thanks. __x__ JM _10-10-12___ 10.17.12 > CJ: waiting to hear back from Eric. Called, emailed now twice. He is ding the PSAT's this week so trying to get him is difficult. 10/17/12: > BJS sent invite for GTM - Eric: 1. Please join my meeting on Thursday, 10/18/12 at 2:15PM by clicking on the link below and then following the on-screen instructions. The password is Orlando and it is case sensitive. https://www4.gotomeeting.com/join/637964807 2. Join the conference call: Dial +1 (630) 869-1014 Access Code: 637-964-807 Audio PIN: Shown after joining the meeting Meeting Password: Orlando Meeting ID: 637-964-807 GoToMeeting® Online Meetings Made Easy® Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app. Thanks Eric, I look forward to meeting with you soon! Bryan 10/18/12: > BJS and CJ met with Eric. > Very pleased. > Hunt Valley / Gunther is significantly lower than the other two quotes, so they are his choice. JM, please secure coach K. > He never realized Universal was an option, so he is going to poll his students and see if they'd prefer to do that rather than Disney. He will get back to CJ by Wednesday of next week with his park decision. Universal with a 3D Hopper will provide some savings over a 3D Disney Standard and even more over a 3D Disney Hopper. > Good with everything else, just needs to make Park decision which will dictate either Disney PAOS or Universal STARS. __x__ JM __10-19-12__ 10/24/12: > Per Cindy conv with Erik . . . > Staying wioth Disney and want to upgrade to the Disney Park Hopper for an additional $20 / person. > BJS updated IOG and Rates accordingly, including Disney PAOS attachment. > Re-ran rate sheet for financial file. > BJS alerted CJ to the fact that hunt Valley is SO, so we have to go to Atlantic Coast Charters. SHe is going to let Erik know. > BJS completed K Version of IOG & PTP. > CN to mail NLT 10/26/12. 10/31/12: > BJS sent EM to CJ with 6 additional PPBCCs. > We need him to make his charter chocie ASAP so we can send him his CN. 11/7/12: > BJS completed Contract Packet. > Scanned and emailed to CJ and JAF. > K and First $ Due 11/30/12. > Disney PAOS Application (included in CN) and Travel PLanner Letter due ASAP!!! > JM, please process per SOP and mail today. Thanks! ____ JM ____ 12/3/12: > BJS reminded CJ that we still need his application packet and WDW called this afternoon, near sell out on several weekends this Spring, so it is imperative he gets it back to us ASAP. 12/3/2012: > CJ sent email to Eric about 1) Disney, 2) Signed contract, 3) Initial deposit. Will also call Eric in the morning to find out his status. Cindy 12/17/12: > BJS sent EM to Cindy, trying to get this definite - Cindy: Please encourage Eric to go on his trip!!! I know when you last corresponded with him, he was near capacity on one coach – that is a great place to be as it will definitely keep his transportation cost in check. Make sure he realizes this. I need his Disney application. If he is concerned about his performing groups having the appropriate instrumentation, suggest the following . . . Rather than performing, he can combine the instrumentalist (like we did with Rockville) into a single Disney You’re Instrumental Workshop and forget the performance. As you know, the workshops have cost associated with them, however, so long as he has 40 total trip participants, we can go back to a standard Park Pass (rather than the Hopper he upgraded to), and the package rates will be the same. I appreciate your assistance, we really need to make this trip a definite!!! Let me know if you have any questions. 12/18/12: > Rec'd signed K, as well as Travel Planner Letter and Disney PAOS Application materials for the Concert Band, Marching Band & Orchestra. > JM, please process K per SOP. > JM, please mail Disney PAOS Applications and DVDs per SOP to Orlando via USPS 2-Day Priority Service. > BJS sent EM to CJ to let her know what all we have received. At this point, he is up to date with the exception of an initial payment of some sort. __x__ JM _12-18-12___ 1-8-13 >BJS received Check #2485 in the amount of $6,000.00 3-6-13 >JM processed Hotel Room List Packet to include: 6 Sx/36 pax 2 Qnt/10 pax 5 D/10 pax 1 S/1 pax TOTAL 14 Rooms/57 pax (46 + 11) 03/12/13: > K minimum was 77 pax and they are well below. > NO APPLE Product since forms were weeks late. > BJS deleted DVD. > Dropped comps from 3 to 2. > Made Disney tickets 3-Day Standard instead of 3-day hopper. > All in an attempt to not have their rates increase. > Success, by making these changes - no change in CCIS package rates. 03/12/13: > BJS emailed and mailed FInal INV #5386, $38,323.00. > Made due 03/25/13 since BJS was late sending INV. 03/18/13: > Eric EMd CJ re: Concert band not performing at WDW since he does not have room for their equipment on their one (1) coach. > Sent up red flag to BJS as their contarct and invoice is for 2-47s. > BJS called CJ to let he rknow we are checking with Venture to see if we can switch the 2-47s for one larger coach. > BJS also called WDW to see exactly what ensembles they have performing. They have three - Marching band, Concert band & Orchestra. > CJ is going to check with Erik and see what ensembles are performing. > She will also let hiom know that we have exchanged the 2-47s for 1-57 and BJS is sending a revised Final INV. > BJS updated Bible. > BJS sent EM to Regina at hotel canceling one of the Bus Drivers and asking for a revised Final Invoice. 03/19/13: > Per CJ, only Marching band & Orchestra are performing - NOT Concert Band. > BJS alerted Disney accordingly. 03/21/13: > Rec'd check #2499, $15,000.00. > Balance due on Account = $14,643.00. 04/08/13: >CJ - emailed Eric about 2013 STudent Scholarship Program. 04/15/13: > Rec'd check #2513, $14,643.00. > Pending no other changes, account is PIF.
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