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General Trip Information
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Fri Sep 20, 2013
Trip Name
Charlotte Christian School Choir-Orlando, FL-12-04-2013
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Charlotte Christian School Choir
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OR
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Charlotte to Orlando = 525 miles / 9 hrs non-stop. 9/19/12: > Kelly called re: Candlelight Processional for December 2013. > Saw our Ad in the Disney catalog! > Wants All-Inclusive typical 5-Day (2 hotel night) Disney Trip. > CCIS to get charter quotes. > BJS to send her copy of Joy To The World for audition requirements. > Told her to expect 2-weeks prep time for proposal and then we would do a Go To Meeting. 9/20/12: > BJS sent 2012 Application and Joy to the World music to Kelly via email. > Mnetioned that they have asked that we not send 2013 applications until after the first of the year. > Also said I would be back in touch in a few weeks to schedule GTM PTP Presentation. > BJS completed IOG & made some attachments. > BJS sent specs to Jennifer at BV Suites and she is SOLD OUT, so sent on to Radisson Resort Orlando Celebration. > Jude, please attach & get charter quotes from the following NC based charter companies - American Charters, IGWT, Stinson & Nancy & Udean Christian. Group is going to be less than 30 pax, so a small capacity coach would be prefered if they can offer a lower rate . . . > HMS, please make the remaining attachments as needed. > BJS planning to make presentation to client sometime week of October 1st. > THANKS! __X__ JM _9/21/12___ _X___ HMS _9/27/12___ 10/7/12: > BJS completed PTP and then completed PP Presentation for tomorrow morning's meeting at 9AM. 10/8/12: > BJS met with Kelly. > Very pleased. > BJS sent Presentation so she can share with Administration. > Discussed due dates & deposit / cancellation policy, etc. > Agreed to K, if requested by end of this week, to 11/16/12 and first deposit 12/14/12 of $500. Next payment wouldn't be due until 9/4/13. > Cancellation would be $500 plus any non-refundable deposits if occuring before first group cancellation date. 10/31/12: > BJS sent em to Kelly - Just a quick note to check in and see how the Administration reacted to the Choir’s proposed trip to Orlando for Disney’s Candlelight Processional & Massed Choir. Please advise as soon as you have a chance. 2/11/13: > BJS rec'd em from Kelly - Hi Bryan, I know you’ve probably forgotten all about your silent friends at Charlotte Christian, but we’re still here! This has been a process, just getting approval to consider moving forward. Glacial movement. But movement nonetheless! Our Head of School had a question that I need some more information on. He was concerned about the overnights on the bus, so could you give me the additional nights information if we decided to spend both Wednesday and Saturday nights? What things other than hotel would we need to consider adding? More meals, I’m sure … anything else? Thanks so much for your response. I’m ready to move fast once I get approval! Kelly 02/22/13: > BJS replied - Kelly: I am sorry it has taken longer to get back to you than I had hoped – I have been attending Music Educator Trade Shows and the travel season for our clients is really gearing up, so a lot of trips heading out the door. Thank you in advance for your patience. Based on the Wednesday (midday) departure from Charlotte, and a Sunday morning departure from Orlando, you would be adding 2 hotel nights, as well as Wednesday’s Dinner en route plus Breakfast at the hotel and Lunch en route on Sunday. This would add in the neighborhood of $80 to the Per Person Quad Package Rate and $125 to the Double Package Rate. In addition to this, you will need to consider any additional transportation costs. These will vary based on bus company or if you will be using school transportation of some sort. Please understand that these are ball-park figures, but after doing this for 20 years, I am pretty good at staying in the Park! Let me know if you have any additional questions or concerns and I am ready to proceed as soon as you give us the go ahead on whichever plan you select. Thanks again for your patience and have a great weekend! 3.6.13: > CJ - sent an email to Kelly introducing myself to her and that I am her point of contact. 03/08/13: > Per CJ, Kelly wants to depart Wednesday afternoon and arrive Orlando that night and then they will head for home after park closing on Saturday so the long and short of it is to only travel through the nite one night, at the end - not two nites, both coming and going. > BJS updated IOG and Bible screen accordingly. > She is ready for Contract and it will be sent as soon as we can confirm that all is in order. > BJS sent EM to BMG to have them check and see if hotel has the rooms for them to arrive obne night earleir than originally planned. > JM, please send updated IOG and CQR to America Charters, since they were the least expensive, and get them to confirm availability and reqoute based on the new IOG - departure time, etc. BJS has made the other bus companies INACTIVE. > BJS updated all other attachments as needed and as soon as Hotel & Bus Company are confirmed based on the new IOPG, we are going to K :-) ___x_ JM __3-11-13__ 05/29/13: > BJS completed revised rates and K version of PTP and then completed CN and JM mailed to kelly via USPS 2-day service. > K and First Payment ($2,500.00) due 06/21/13. > BJS emailed K Packet to CJ and JAF. 5/30/13: > BJS sent Disney Candlelight Application Packet to Kelly. 06/27/13: > BJS sent Em to CJ asking for update on K status. 7.2.13> Their school was not comfortable with our putting the money up for the trip without knowing exactly who would be going. The group will hold auditions for the new school year at the end of August. They did make an audition CD before school was out, but after receiving our packet Kelly saw that it needed to be a DVD. So here are her questions: 1) Is it impossible to work with them after school starts back? (Of course,they realize that our prices are likely to change.) 2) Will all of the slots for the performance be filled by then? 3) If it appears that they will not make the cutoff for the Processional, can you recommend another Disney option for us? Perhaps for the first week in January when our school has a week set aside for special trips? Kelly sorry for such delays. It's there first experience with a trip like this and they are all feeling our way! 9/20/13: > BJS canceled hotel via email! > BJS canceled coach earlier in the week.
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