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Fri May 06, 2016
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St. Thomas Aquinas High School Band and Choir-New York, NY-04-26-2013
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Trip Notes
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Dover, NH to Newington, CT (VA Medical Center) = 161 miles / 3 hrs non-stop Newington. CT (VA Medical Center) to New York City = 120 miles / 2.5 hrs non-stop. New York to Dover, NH = 285 miles / 5 hrs non-stop 9/11/12 >Sophia forwarded trip info to BJS 9/19/12 > Sophia contacted Brenda regarding go-to-meeting 9/21/12 >Sophia met with Brenda. Parents want competition but Brenda would like to come up with an alternative. Would like to know if the ensembles could perform in an inner-city elementary school. This would serve as community service, which their school is very big on. >A choral performance in a cathedral for the choirs would be great. >Go-to-meeting would work, Monday, Oct 1 at 11 AM 9/24/12: > BJS sent invites for GTM on Monday, 10/1/12 at 11AM. 9/25/12: > BJS completed IOG > JM, please attach and send CQRs to The Coach Co., US Coachways, Premier, Wilson & Concord. > HMS, please reviewe and complete / update attachments as needed. > GTM prtesentation scheduled for Monday, 10/1/12 at 11AM. __x__ JM _9-25-12___ __X__ HMS ____ 9/30/12: > BJS updated IOG and attachmentsd as needed and then ran rates and completed PTP as well as Power Point Presentation for tomorrow morning's GTM at 11AM. 10/1/12 > BJS and Sophia met with Brenda. > Very pleased with PTP and would prefer "mission / charitable" based performance on Friday rather than Public Performance in NYC on Saturday. > Brenda, the Director, says a "mission-based" performance would be an easy sell. Catholic school or VA. Check the possibilty of a VA hospital in Western Connecticut as opposed to NJ. Performance could be on the way. Equipment van could head down and then go home! > The number and ensemble breakdown is: Chorus: 40 Band: 29 Jazz Band: 13 (5 of whom are not in band) Select Choir: 19 (all in chorus) Jazz Choir: 13 (all in chorus), > VA Medical Center in Newington, CT 860-666-6951 > Arrive 9.30AM / 10AM performance. > IOG and departure times will need adjusted if this works out. 10/3/12 > Sophia heard from Brenda - trip is a go. Prefers to use Coach Company for transportation. 10/31/12: > Per Sophia, take Group travel Video out of package and save $10pp. > BJS revised IOG to accommodate the VA Medical Center Performance en route on Friday morning in Newington, CT. Had to adjust a few things throughout as well in order to keep driver hours in check . . . > BJS sent EM with IOG attached for Jude to send along to The Coach Company - we already have them under K, but I want to make certain they are A-OK with the new IOG, no rate changes, etc. > HMS, as this is going to K, please review all attachments carefully (there are quite a few changes) and confirm / update as needed. BJS planning to mail CN on Friday, 11/2/12. Thanks!!! __X__ HMS __10/31/12__ 11/2/12: > rec'd BSSF via fax. > One (1) Show > Choices in order of preference = 1. Wicked 2. Phantom of the Opera 3. Lion King 4. Jekyll & Hyde 5. Rock of Ages 6. Jersey Boys 11/5/12: > BJS completed CN Packet and mailed to school via USPS 2-3 Day Priority Mail service. > K and 1st $ due 11/30/12. > BJS also scanned and emailed to Sophia and JAF. 12/3/12: > Rec'd signed K and check #54272, $6,000.00. > JM, please process and returned signed copy to the client. > As this group is now UNDER CONTRACT and $$$ has been received, please review and proceed as needed. Thanks! __x__ JM _12-3-12___ __X__ HMS __12/17/12__ 01/23/13: > Rec'd check #54609, $15,000.00. 2-12-13 >Received Final Pax, Room List, & Hotel Info. 2-27-13 >JM processed Hotel Room List Packet to include: 9 Q/ 36 4 T/ 12 5 D/ 10 TOTAL 18 Rooms/ 58 Pax 03/20/13: > HMS spoke with Sophia about possibly replacing the Statue of Liberty Cruise with a Guided City Step On Tour since the LADY is still not open and they are already doing a Harbor Line Cruise. > Sophia will EM client for her decision and advise HMS accordingly. 03/21/13: > BJS reviewed numbers since K minimum was 90 and they are FINAL with just 58 (47 + 11). > Made comps 2 instead of 3. > Could NOT remove CAV since it was never included in the first place. > This change alone wasn't enough, so BJS deleted the two (2) $10 Meal Credits. It helped, we are still $1500 off, but we will have to live with it, especially since they are a new client. > BJS called SS and LVM to run by her and then I will complete Final INV. 03/21/13: > Per SS conv with Brenda and then with BJS, does not really want to be on the bus for a bus tour the same day they are going to be riding the bus for hours on the way home. > They brainstormed and thought that they could just do some shopping time on 5th Ave instead. > BJS liked this idea also, can start at 10AMish at Central Park and FAO Schwarz and then work their way down 5th Avenue to 49th St and then go to lunch, followed by WTC Site & Memorial and then home. > Can also make the 2 $10 Meal Credits I was going to delete into 2 $5 Meal Credits and by deleting the Status Cruise, we could still have an all inclusive meal plan and not have to change their package rates. > Per SS conv with Brenda, OK with $10 Meal Credits becoming $5 Meal Credits, BJS updated meal credit attachments accordingly. > Fine with no Statue Cruise and no Guided Tour in its place, just shopping time along 5th Avenue from 10AM - 1PM. > Understands that comps are 2, not 3. > BJS updated IOG to show $5 Meal Credits, Shopping Time, changed SPQR to LaLonna. > HSM will need to update attachment with LaLonna. > HMS will need to cancel Statue Cruise as well and mark INACTIVE. > HMS, please proceed as needed - also see BJS re: 9-11 and World Trade Center Site. BJS would like to start it earlier and I think 60-minutes is sufficient and then they could get on the road sooner and arrive school a bit earlier. Also, which 9-11 is it that they are actually going to? > We will also need to have the Specs for the VA Medical Center performances on hand . . . maybe have Jude add to system? > BJS EM'd and mailed Final INV #5406, $12,970.00 and made it due 04/05/13. ____ HMS ____ 04/01/13: > Rec'd check #55027, $12,970.00. > Pending no further changes, account is PIF. 4/23/13 >Sophia met with Brenda today and delivered tickets, check and envelopes.
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