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Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/30/99: > Received Application & Registration / Clinic Fee ($300) Check #57699. > Musicate Y2K - San Antonio, Standard 4d/3n package. > Transportation - on own. > Contract Notebook to be mailed NLT 1/7/00. > BJS completed IOG & Bible. 1/5/00: > BJS completed Contract Packet per SOP plus the Invoice for the First Payment as it is due on 1/28/00. > MWL, please process and mail per SOP today! > Contract & Deposit due: 01/14/00. > Standard Musicate Y2K - San Antonio 4d/3n package. _X__ MWL _X__ _X__ MPM _X__ 1/13/00 > Jennifer faxed a tax form which didn't come out very clearly--MWLcalled to ask her to send it again. > Well, Jennifer told MWL that her school system "all of a sudden" has problems with her taking this trip. > Even her vice-principal (who signed off on the trip) AND her principal (who has a kid in the group) had no knowledge of the constraints on travel and certain $$ issues that exist in their district. > Jennifer is afraid of losing the trip as the deposit is due 1/14/00. > MWL told her not to panic and to keep us posted. > Jennifer said she would give us a call tomorrow. 1/14/00 > Jennifer called. > Said she had not recv'd the fax from yesterday---MWL re-faxed. > She changed numbers---28 total > Jennifer also had some questions re: rooming and comp. > BJS explained about the $429 package going toward the balance. > She seemed to understand. 1/14/00 > Jennifer called again. > Jennifer wants to know if she has to subtract kids BY 1/28, can she add them AFTER 1/28. > MWL to double check with Bryan and call Jennifer back this afternoon. > J faxed her Contract. > MWL called Jennifer to say "yes", pending availability, we can add after 1/28 (FPGF due date). 1/25/00: > Jennifer called and spoke with BJS. > The School Board is sending a check for $8,000. She has no idea if this will be more or less than their final balance due. I told her regardless, we would work it out and issue a refund if necessary. > I reminded her that FPGF, Room List, Hotel Info Form, etc. were all due on 1/28 and that we could not generate a final invoice until it was in hand. > She will fax the forms on the 28th. 1/27/00 > MWL faxed FPGF Reminder today. 1/28/00 > Jennifer called and spoke with MWL. > Mwl took FPGF and Hotel Info information over the phone as they had been out of school due to inclement weather. > Jennifer to fax Rooming List Mon/Tues depending on weather situation--she MAY need to add one more student then, she is not sure. > MWL said to please let us know asap--Jennifer said no problem. 2/1/00 > Recv'd faxed copies of Rooming List, FPGF, and Hotel Information form. > Also recv'd Charter Co. Info Form and MusicateY2K Seating/Set-up form. > Group Total = 25 (22 + 3) Rooms / Px 03 Qnt / 15 02 Qd / 08 00 Tpl / 00 01 Dbl / 02 00 Sgl / 00 TOTALS = 6 Rooms & 25 Pax (22 + 3) > BJS revised Bible & IOG to reflect guaranteed numbers. > As numbers are now guaranteed, please review and confirm as needed. Thanks! __X__ MPM __X__ 2/8/00: > Jennifer called to see if check from "downtown" had arrived yet. It has not; therefore, she is going to make some calls to see what the hold-up is. . . 2/8/00: > BJS prepared Statement and INV #2591, $1967.45. Due: 2/14/00. Outstanding Invoices = #2535 ($1000) and #2546 ($4268.55) therefore, total due = $7236.00. > BJS faxed and mailed Invioce & Statement. > MWL, please complete processing per SOP. __X__ MWL __X__ 2/14/00 > Recv'd check #134565, $5268.55. Invoice# 2535($1,000) & #2546(4268.55) PIF. 2/15/00: > BJS prepared & mailed Statement showing Balance Due of $1,967.45. 3/6/00 > MWL LM re: the need for her Musicate Seating/Set-Up Form. 3/14/00 > Recv'd Check# 136302, $1967.45, Invoice #2591---PIF. 3/15/00 > Needs to cancel Meredith Mohney AND Lindsay Weilert today. MWL went over the contract with Jennifer re: the refund, etc. > We process as we get to it. > Late on Thursday night = midnight probably. > Does not know departure time exactly. > MPM, note cancellations (2) above. I have made no changes to Room List. You will need to do this. > Please advise re: things we have already paid for and cannot recover. I will need to revise her Final Invoice sometime prior to departing for San Antonio. > Total Pax = 23 (20 + 3) > BJS revised IOG & Bible accordingly. > Please review, confirm and order as needed. Thanks! __X__ MPM __X__ __X__ SMP __X__ 3/17/00 > Per MWL--- PLEASE NOTE WHEN FED-EXING THIS TO JENNIFER, SEND TO HOME ADDRESS: Jennifer Crowley-Johnson, Choral Director Wichita Southeast High School c/o 2456 South Oak Wichita, KS 67217 > They will be on Spring Break next week. Thanks! > BJS completed Final Itinerary. > Please process packer per SOP and forward to all involved as needed. > Mail FedEx S.O.N. to her home address, as requested, this afternoon. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 3/24/00: > Jennifer called to cinfirm receipt of all F.I. Packet. > Very pleased - all looks to be in good order! > If she remembers, she'll fax Receipt Form on Monday when she returns to school!
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