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General Trip Information
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Fri Sep 28, 2012
Trip Name
Bald Eagle High School Band & Choir-Orlando, FL-06-11-2013
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Toronto, ON, CANADA,
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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
Wingate, PA to Orlando = 1,075 miles / 18 hrs non-stop 4/24/12: > Rec'd RFP for Marching Band & Choir trip to Orlando in 2013, via fax, from Kellie Long, Marching Band Director. > Since Kellie generated RFP, BJS made her the Primary Contact and added the Choir to this files since it is a combined trip. > Also added choir director contact info. 4/24/12: > BJS sent Thasnk you Card to Kellie for her interest. > BJS sent RFP to Dave via email - asked DD to follow up with Kellie to get travel dates - as you know, we cannot plan the trip without their dates. > Dave, please call me before speaking with Kellie as I want to make sure you and in turn she understands that Universal is not a Dinsey Park and adding a day at Universal increases the price by approx. $70pp. > She also needs to understand that all of the Dinsey Packages include a minimum of 3-days in the Disney Park. Does not mean they have to go three days to Disney, but regardless, they have to pay for a 3-day pass. 5/7/12: > BJS sent EM to Dave asking for update. 5/31/12: > Rec'd EM from Client via Dave Dietz - We have 2 dates....Feb. 16-21 or June 11-16. And, can you get a quote on flying and bus? Also train Thanks! Kellie 6/3/12: > BJS added trip to system and used February dates in order to be able to get it started and saved in the system. > BJS sent specs to Jennifer at BVSuites and this will determine their travel dates, either February or June. > Client's original RFP says budget is as low as possible, yet in email to DD on 5/31/12 asks us to get quotes on Plane and Train options as well. These two options will be hundreds more per person than going all by bus, since they would need to charter busses once they arrive in Orlando and based on a trip of this duration, they are looking at $5,000.00 or more / bus in Orlando alone. That being said, flying and / or going by train are really out of the questions unless their budget is a lot more than I am thinking - anytome they say their budget is "lowest possible", all via bus is the only way to go. > As soon as I have hotel confirmed with best available rates and dates of Kellie's two choices, I can complete IOG, get charter quotes, and complete Pre-Trp Planning Proposal and Power Point Presentation. I am hoping this can all be done by the end of this week and we can present via GTM (Go To Meeting) on June 7th or 8th. 6/13/12: > Per Client, via DD, go with the June Dates. 7/24/12: > BJS sent Em to Kellie trying to get GTM scheduled. She asked DD if we could just em it and BJS sent this response stating that it really does not lend itself well to email. After scheduling meeting, she sent em to DD and told him they have decided to use a former director of her colleagues - won't even let us present after all these months of trying to get her the proposal. How un-professional!!!
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