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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Trenton, NJ
Triangle, VA
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Tuxedo, MD
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Washington, DC
Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Wytheville, VA
X, PA
York, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/21/99: > Cindy called, already has $100 deposits from 31 students. > Needs proposal after 1st of year. > Typical Toronto trip with standard inclusions, no festival, but would like a performance opportunity. > Charter co preference = Morgan & Sons (we used them in the past for her groups), wants to make certain the hotel room situation is clear. Bus driver got $$$ out of her at front desk last year in NY! > BJS to preapre IOG & Bible. > PTP to be to Cindy week of 1/10/99. > Budget (all-inclusive) is NGT $375 - $400 pp. > SMP, please check with Morgan & Sons to see if they have a 47 passsenger available. Lookk at the info on the Bible to get the general outline of the trip! If available, get them to hold a coach in case I don't get the IOG done prior to my departure on 12/23/99. > Henderson, NC to Niagara Falls, Ontario = 690 miles / 11.5 hrs ns. > Niagara Falls, ON to Toronto = 80 miles / 1.5 hrs. ns. > Toronto to Henderson, NC = 770 miles / 13 hrs. ns. __X__ SMP __X__ __X__ MPM __X__ 1/6/00: > BJS completed IOG & Bible. > BJS entered attractions, etc. in system (as much as able) > Hotel - try Holiday Inn Don Valley. > Transportation - SMP has coach on hold with Morgan & Son. Go ahead and fax IOG for quote. > Planning on having PTP to client early next week. As this is late in the season for a PTP and a small group, other than Coach & Hotel, no reason to make all the other calls until we have presented the PTP and are certain she has what she wants. > Go ahead and see what is available as far as msuicals, plays and concerts for their weekend. > Check with Medieval Times on show times, rates, availability, etc. > Check with Science Centre contact re: Performance Opportunity. __X__ SMP __X__ __X__ MPM __X__ 1/14/00: > BJS revised IOG & Bible slightly (CN Tower / Playdium / Medieval Times) as client was over budget, especially due to Med. Times. Please review as needed. > SMP, when able, see if revised IOG will have any effect on charter rate being lessened since trip will be somewhat shorter. Get Contract if not already in hand. I saw cover letter with rate from Morgan & Sons, but no contract. . . > BJS prepared PTP and faxed most pertinent info to Client. > MWL, please process per SOP and 2-day complete PTP packet to Client. Don't forget to include border crossing information sheet and let Fax sheet serve as cover letter. Thanks! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/19/00: > Very pleased with PTP. Looks as if the coach will be filled to capacity, including 39 students and 8 adults! > Her budget = $400/student. We ran the numbers and based on a Quad with 45 paying participants on the bus, it will +/- $402 pp. She is fine with that. > Contract requested by Client. To be mailed NLT 1/25/00. > MPM, is there a piano available for their use at the Ontario Science Center performance and is there enough room for the group to do some choreography during the performance? I guess she must have a Show Choir or something. I told her the performance could be anywhere from 10 - 30 minutes long - if this is incorrect, please advise. > MPM, Client needs Show / Concert options (choices) along with the Contract next week. Please advise ASAP. > As this is going to Contract, please review and confirm as needed. Thanks! __X__ MPM __X__ __X__ SMP __X__ 1/31/00: > No Piano for Ontario Science Performance > Can perform up to 1 hr > They perform in a 22 ft corridor - their audience will pass by to enter into the Center. > Suggest no choreography - keep it simple. __X__ BJS __X__ 2/2/00: > BJS completed CN, including Deposit / First Payment Inv #2584, $4,000. Due: 2/11/00. > Contract, Payment, FPGF, Room List & Hotel Info form are all due 2/11/00. > Balance is due 2/28. > MWL, please process per SOP, being certain to include Border Crossing Information Sheet. > MPM, I see where some things may becoming due prior to our receipt of the client's contract & $$$. Please do the best you can to extend as needed. Thanks! __X__ MWL _X___ __X__ SMP __X__ __X__ MPM __X__ 2/8/00: > MWL faxed FPGF Reminder today. 2/10/00: > Cindy called with a multitude of questions. Contract & Deposit are being processed and should be mailed today or tomorrow. > Show choice = Medieval Times Dinner Attraction. MPM, please get information on this in Toronto. BJS may need to revise package rates based on this change since we allowed US$40 for a theatre or show. > BJS revised IOG to show Medieval Times rather than theatre or concert. This will in turn eliminate Dinner at Sai Woo as well. BJS did not make any changes in the system re: additions or deletions. MPM, please do this as you cancel / add. Thanks! __X__ MPM __X__ 2/15/00: > Client called and spoke with BJS. Contract & Deposit check are in her hands and being mailed today. She will fax Room List either tomorrow or Thursday. 2/17/00 > Recv'd check#23222, $4300.00. Deposit, Invoice #2584---PIF / +$300.00. > Rec'd Signed Contract. > As this is now UNDER CONTRACT, please review inclusions and confirm as needed. Thanks! ____ SMP ____ ____ MPM ____ 2/18/00: > BJS revised Inv #2584 to reflect actual amount paid in order to keep accounting straight for Statements. No need to forward copy of this revised invoice to Client. > MWL, please process per SOP. __X__ MWL __X__ MPM & SMP: see previous page re: 2/17/00. 2/22/00 > MWL spoke with Cindy. > According to Cindy, she will fax this afternoon by 5:00pm. 2/23/00: > Recv'd FPGF and Rooming List via fax. > Recv'd fax of Hotel Info Form. > Total Pax = 47 (41 + 6) > Rms / Pax 1 Qnt / 05 7 Qd / 28 4 Tp / 12 1 Db / 02 0 Sg / 00 TOTALS = 13 Rooms & 47 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review inclusions, confirm & order as needed. Thanks! > MPM, has the Medieval Times been confirmed yet? _X___ MWL _X___ ____ SMP ____ ____ MPM ____ 2/23/00: > BJS revised rates based on Medieval Times instead of show & deletion of Sai Woo. Savings to group of $14 pp. > BJS will reflect these changes on the final invoice. 2/24/00: > BJS prepared, faxed & mailed INV #2627, $13,362.00. Due: 2/28/00. > MWL, please process per SOP. > BJS also faxed & mailed revised IOG (with Medieval Times in and Sai Woo out) with note re: revised, lower rates. __X__ MWL __X__ 3/3/00: > Cindy called for an explanation of a number of her attractions. Also asked about risers at Ontario Science Centre performnace. I told her no risers available. Reitterated NO piano as well. > Informed her Cameras were mailed yesterday. > She has requested payment. Checks should be on their way! 3/6/00 > Recv'd check# 991, $863.00, partial payment. 3/9/00: > BJS called Cindy re: no quints allowed in Canada due to Fire Marshall regulations. > MPM, per Cindy, move her daughter to the double room with the 2 adults, Kathyrn Day and Mary Susan Williams. > BJS made changes on Room List. > New room b-down = Rms / Pax 8 Qd / 32 5 Tp / 15 0 Db / 00 0 Sg / 00 TOTALS = 13 Rooms & 47 Pax. > Number of rooms and number of pax have not changed, only the breakdown. > BJS revised final Invoice accordingly and faxed & mailed to client. > MWL, please process per SOP. __X__ MPM __X__ __X__ MWL __X__ 3/13/00: > Recv'd check #23407, $5,000.00, invoice #2627---partial. 3/16/00: > BJS completed FI. > Please process and forward to all involved, as needed. > Complete packet to be Federal Expressed, S.O.N. this afternoon. ____ MWL ____ ____ SMP ____ ____ MPM ____ 3/24/00: > Received signed Receipt Form today via fax. > Check for balance to be mailed to our office today. 3/27/00 > Cindy called and spoke with MWL... is VERY concerned about the performance on Saturday---kinda worried about the "no piano" thing. > Per BJS, nothing can be done about the piano situation. Period. > Also had some questions about the Journey under the falls, and Toronto Tour. MWL answered questions---Journey=walking tour & Toronto Tour=on bus, but can request to get out and walkt around at any time (per MPM). > Recv'd check #23500, $6596.00, Final Invoice #2627---PIF. 4/3/00 > Cindy called (spoke with MWL) to say that she had an absolutely fabulous time in Toronto! She also asked a couple of questions. > She wanted to make she had tipped the bus drivers properly---needs the "formula" for bus driver tip. > Also, she wanted to know if we could make up a plaque for her trip---similar to what we do for Musicate. > MWL will check on answers and call her back. 4/4/00 > MWL left message for Cindy. 5/3/00 > FINALLY caught up with Cindy. > She said "yes" still wants plaque--$50. > She will need some sort of invoice for the plaque to give to her bookeeper. > Wants same paper as Musicate. > BJS prepared, faxed and mailed Invoice #4670, $50. Due: 5/31/00. > MWL, please process per SOP. Thanks! __X__ MWL __X__ 5/31/00 > Recv'd check # 23672, $50.00 for Plaque. Invoice # 4670---PIF.
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