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General Trip Information
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Fri May 06, 2016
Trip Name
Walt Whitman High School Music Dept.-Myrtle Beach, SC-04-18-2013
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Walt Whitman High School Music Dept.
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Bethesda to Myrtle Beach = 445 miles / 8 hrs non-stop 5/16/12: > Jeff and Terry called re: 2013 Possibilities. > Discussed Myrtle Beach and Fiesta-val (they do not like Heritage) > Possible hotels, festival performance sites, attractions, etc. > Also talked about other cities (Cleveland, Pittsburgh, Boston, Atlanta, etc.) as possibke destinations with renting a concert hall for an afternoon or evening performance. > they hope to make some decisions in about a week or so. We shall see . . . > BJS sent Em to them with hotel possibilities and travel time / miles to Atlanta. 5/21/12: > Jeff called and LVM - Myrtle Beach is the destination. > April 18 - 21, 2013 are the dates. > Hotel preference, in order = > Marriott Resort & Spa at Grand Dunes 8400 Costa Verde Drive Myrtle Beach, SC 29572 > Hilton Myrtle Beach Resort 10,000 Beach Club Drive Myrtle Beach, SC 29572 > Embassy Suites Myrtle Beach-Oceanfront Resort 9800 Queensway Boulevard Myrtle Beach, SC 29572 > BJS sent specs on to BMG > BJS sent voice message to Cindy so she can see what else they want / need as I cannot get back to them in good time today or tomorrow. 6/15/12: > Had GTM with Jeff, Terry & CJ. > Discussed the three hotel properties and they decided on the Hilton Myrtle Beach Resort. > Loved IOG as it was and no changes required. > BJS called Ninffer to secure hotel and ask about Thursday night's picnic dinner pool side or beach side. > BJS to secure charter quotes and run complete full PTP Power Point for our next meeting at 8:30AM on Wednesday, 6/20/12. > BJS sent invitations for this meeting to all parties. 1. Please join my meeting on Wednesday, 06/20/12 at 8:30 AM. https://www4.gotomeeting.com/join/200606367 2. Join the conference call: Bryan will call Jeff and Terry at their office and then conference in Cindy. Meeting Password: Myrtle Meeting ID: 200-606-367 > BJS sent CQRs to 5 charter cos. (6/16/12) > BJS sent Em to Jenny at Fiesta-Val re: 8 total groups (4 instrumental and 4 choir - all concert groups, no marching band or auxiliaries). > HMS, BJS has to present full Proposal with rates to group on Wednesday, 6/20/12 at 8:30AM GoToMeeting. As this appears to be proceeding to the contract stage in the very near future and due to the size of the group, please make attachments based on IOG, review and update rates, etc., and make reservations as needed, including Le Grande Cirque since we will NOT be buying this thru Fiesta-Val. Thanks! __X__ HMS __X__ 6/20/12: > BJS and CJ met with Jeff and Terry via GTM. > Ready for K. > Charter Choice = Atlantic Coast. > K to be due 7/31/12. > Deposit / First $ to be due 9/28/12. > BJS to mail CN once we get back from vacation. > HMS, as this is going to K, please review and proceed as needed. Thanks! __X__ HMS __8/6__ 9/4/12: > BJS completed CN. > K and 1st Payment Due 9/28/12. > JM, please process per SOP and mail today via UPPS 2-Day Priority Mail. Thanks! __x__ JM 9-4-12_____ 10/4/12: > Jeff called and spoke with HMS, needs INV for eact amount of $50,812.50. > BJS prepared and emailed to Jeff's attention. > At this moment he has 271 students and 20 adults. 10/12/12: > Rec'd Travel Planner Letter, signed Contract and First Payment check #34229, $50,812.50. > JM sent signed copy of K back to school. 10/23/12: > BJS sent EM to Jeff and Terry with partially completed Fiesta-val Applications - Terry & Jeff: Fiesta-val’s website is still Under Construction, so I must submit your group’s applications the old fashion way. Please complete the highlighted portions of the Application attached and return to my attention at your very earliest convenience via fax (724.287.5333) or scan and send via email. Each of you need to complete a separate Application, one for the Bands & one for Choirs. 12/3/12: > Rec'd the band's completed Application Fee, so Fiesta-val now has both the band's and the choir's. 12/17/12: > Rec'd check #34421, $50,812.50. 02/5/13: > BJS sent Fiestaval list / questions to CJ for answers / confirmations. 02.13.13 > CJ - Received message from Jeff to contact him at school. No answer so trying his cell phone. 3:45pm 02/14/13: > Rec'd SVRF from Jeff. 2-15-13 >Received Final Pax, Final Room List, JHotel Info Form 2-18-13 >JM processed Hotel Room List to include: 61 Q/244 6 T/18 9 D/18 2 S/2 TOTAL 78 Rooms/282 Pax 2.22.13 >CJ - have send FAM trip confirmation info to both Jeff & Terry. Also informed them about the car rental and that their check is on it's way for airfare and car rental. 3/12/13 >HMS sent Cindy info for site visit 03/18/13: > Revised IOG and early departure time have been reviewed and OKd by Jeff. > JM is confirming earlier depart school time with Bus Company. > BJS is alerting hotel to earlier checkin and dinner to be at 5:30PM instead of 6:30pm. > HMS has made contact with Palace Theatre and we can switch to Thursday night show sicne they are now performing on Saturday night with Fiesta-val. 03/19/13: > BJS EM'd and mailed Final INV #5391, $81,605.00 and made due 03/27/13. 04/03/13: > Terry sent EM with the final revisions on late add pax = 4 total (3 + 1). 4-3-13 >JM processed revisions to hotel room list packet to include: 64 Q/256 pax 4 T/12 pax 8 D/16 pax 2 S/2 pax TOTAL 78 Rooms/286 pax (265 + 21) All REVISIONS have been made. Update numbers accordingly. ___4/3__BJS_4/3____ _____HMS_____ 4/5/13: > Rec'd check #68, $81,605.00. > BJS needs to send invoice for the 4 late add pax. 04/08/13: >CJ - emailed Jeff and Terry about 2013 STudent Scholarship Program. 4/8/13: > BSJ FXd cashiers check for $5,720.00 for the 572 $10 Meal Credits. > Bank Request Form was sent last week via email so he could call the bank to have them order the bills. 04/12/13: > BJS completed Final Itinerary and EM'd to Jeff & Terry as well as CJ, HMS, JM, JAF and SS. Also EM'd to Linda at Atlantic Coast Charters. 04/13/13: > BJS EM'd and mailed INV #5417, $1,621.00 for the 4 late add pax. > Due: 04/26/13. 04/30/13: > Rec'd check #165, $1,621.00. > Account is now PIF.
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