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Fri May 06, 2016
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Nansemond Suffolk Academy Choir-Savannah, GA-04-04-2013
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Suffolk, VA to Savannah, GA = 465 miles / 8-hrs non-stop 5/15/2012: > DSC spoke with client > wants to go to Savannah, GA > CCIS Budget - $500 > Doing their own buses > wants this to be a performance trip > there is a 10 day music festival in Savannah that ends on the 6th of April - maybe perfom in this if doable or at least watch some of it. It is the Savannah Music Festival, I don't think they can perform, but could possibly watch some of it. web site www.savannahmusicfestival.com . > Dinner and Ghost tour - Ghostly nights and Pirates Hosue tour & Dinner > Tour of the city > a day at Tybee Island beach time > educational opportunitites > tour of Movie locations in and around Savannah - Savannah Movie Tour > There is also a Savannah Riverboat Mystery Cruise I think may be nice.?? > a good art museum > With the exception of the music festival, I found all these things just by searching Savannah GA. Toni will also be looking into what else is out there, so don't be surprised when I send updates!!! > NEED Proposal NLT 6/4/2012!! Toni wants to get all this under her belt so that by August she has a firm Proposal. 9/17/12: >DSC replied to e-mail: > Take out all the $10 meal credits We will take these out. Replace the Step-On Tour with box lunch with the Savannah Movie Tour We can do this as well. Do you want us to do lunch or do it on own? Replace Workshop/Clinic with a possible partnership performance with a local high school - the Savannah Music Festival appears to promote education This will also be done. Is there a vocal performance opportunity to replace the symphony - my students would prefer to hear that venue and would appreciate it more At this time, the only thing they would release is the Atlanta Symphony concert. There will be 6 concerts a day however and what they are and when they will be will not be released until 11/8/12. So we are in a holding pattern there. 9/20/12: > per the client - OK, I've been weighing the options. Definitely want to go with the reciprocal concert with another high school, see if you can switch out the symphony concert as the calendar opens up and the movie tour is what we wanted, but the first time i looked online it was a walking tour and now i can only find a bus tour and that was what I was trying to avoid - too much bus arrest for the students. See what you can find - if a movie walking tour, then a go ahead. Do you have any idea what our public performance opportunity would be? PLEASE ADVISE WHEN POSSIBLE. 9/21/12 >Toni called HMS Here are her requests: >Get rid of Step on guide >Add Movie Tour - would like to do it on Sunday morning. I told her I thought her bus drivers would be out the hours by the time they get home >Would like to go to leopolds for lunch after tour on Sunday >During the time that was the step on tour would like just to walk around River ST with Lunch on thier own >Was also wondering about if this would bring her cost down 10/3/12 >HMS emailed the movie people and Leo for performance location >emailed Savannah Arts Academy to see if they would be interested in a performance >Savannah schools are on break that week >emailed the Savannah County Day School's choir director - Looks like they are in school. Break was before easter 10/8/12 reply from private school Hello, Hollie - I think that might work out nicely. The other e-mail to reach me on is: maajaroos@gmail.com. My cell: 912 224-4286. Best regards, Maya Roos 10/13/12: > BJS ran rates and then completed PTP and emailed to Toni and DSC. > BJS updated IOG and attachments as needed since we could not meet her budget of $500 or less if a few of the meals en route and or lunches were all left in. > DSC is to follow up with Toni early next week to see how we are to proceed. 10/22/12: > BJS completed Contract packet. > K and 1st $ due 11/9/12. Group already paid $4,500 Advance Deposit in Apirl 2012. > JM, please process per SOP. __x__ JM _10-22-12____ 11/4/12 > Rec'd Travel Planner Letter, signed K and Check #41794, $5,024.00. > JM will process signed K per SOP and mail copy back to school on 11/6/12. 11/29/12: > Rec'd Site Visit Request Form. > BJS working with Hotel on request. 12/3/12: > BJS sent Site Visit CONF on to DSC so she can get it on to Toni. 12/24/12: > Rec'd check #42203, $5,024.00. 1/15/13 >HMS emailed debbie to see if she or toni could contact Toni concerning the school concert. I think Toni and the teacher need to discuss the specifics. 1//28/13: > Dsc called Toni to discuss choir exchange. TC was in cla and DSC is to call her 1/29/13 at 9:30am. 1/29/13: > Dsc spoke with client. Would prefer a performance at a Retirememnt home or perhaps another private school. She was not big on the extra beach time, or the Museum,or the the walking tour. She wants them to perform/sing somewhere. She also wondered if there wa someone associated with the Festival in Savannah that could do a cllinic or a master class? 01/29/13: > BJS replied to DSC and CC'd HMS - Debbie: This is why we cannot and do not make performance arrangements with folks who are just lay people or local school directors. They will not sign a contract so there is no way to guarantee that the opportunity will come through. . . If you want to call some Retirement Communities, this may work. As for the clinic or master-class associated with the festival, #1, if I understand correctly, it is really an instrumental festival and #2, even if someone were available, does she have a budget for this? >Received FPGF, Rooming List, Hotel Info. Form, Charter Co. Info. Form 1-30-13 >JM processed Room List Packet to include: 7 Q/28 1 T/3 2 D/4 TOTAL Rooms 10/35 pax >JM EM packet to hotel. 1/30/13: > DSC spoke with Laura Register at Savannah Square Independent Living Retirement Community. address is 1 Savnnah Square Dr. Savannah GA 31406 - her Direct # is 912-921-8035 and the main switchboard # is 912-927-7550. She was very pleasant to talk with and seemed pleased to have this group. She will promote so there will be an audience. Have given Toni the information and aked her to get in touch with Laura to discuss partiulars. THe group is to arrive at 9:30am on 4/5/13 and perform at 10am. 2/1/13 > Based on an email to Toni from Leo at Off Stage, I called Laura back to see if she would be flexible as to a performance date and/or time. I have not heard back from her as of 2:13pm today. 02/03/13: > BJS updated IOG to show the definite 12:30PM Saturday (4/6/13) Lake Street Dive Concert which is part of the Savannah Music Festival. Update dattachment time to the 12:30 PM statrt time, and showed tentative end time as 2PM. > Need to call to finsd out end time for this show. > Performance via Leo at NY Offstage and the Retirement Community are still up in the air, so BJS pulled them from their spots on the IOG and set aside in highlighted yellow. > Lunch at shopping time at City Market are also to be placed once other items are settled. __X__ HMS ___2/20/13_ 03/10/13: > Final Numbers are within K minimums, so no changes required. > SBJ emailed and mailed Final INV #5382, $137.00. > BJS made due 03/22/13 since he was late sending out invoices. 3/21/13: > School has already had Spring Break - will only be closed 3/29/13 for Easter. > Toni's info is correct for home address 03/25/13: > Rec'd check #42817, $137.00. > Account is PIF at this point.
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