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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
12/20/99: > Per DSC conv with Client on 12/16/99. > Wants to tour Viriginia Colleges, to include Shenandoah (Wincehster - Friday), James Madison & Bridgewater (Saturday - Harrisonburg) and then VA Tech on Sunday prior to return home. (Directoir also asking for Monday off so they can include VCU as well). > Wants Clinics and possible performances at each location. Even attend a musical production or concert at the campuses, etc. as available. Local HS are fine as well. > Shenandoah Directors = Bob Shafer > James Madison - tbd > Bridgewater - tbd > Kevin Fenton = VA Tech > Consider departing Harrisonburg on Sat. afternoon pr evening so they can get their Sunday Clinic at VA Tech and then home. > Wants all inclusive meal plan, meal credits as needed are fine. > Transportation ON OWN! > Budget = $200-$300. > BJS to do IOG & Bible. > DSC to meet with Client late week of 1/3/00. PTP to be completed by 1/5/00. __X__ MPM __X__ 1/6/00: > Per DSC conv with Client > Shenandoah has Womens & Concert Choir rehr. Friday afternoon's from 4 - 6pm. Really wants to do some or all of one or both. Maybe even sing with them on a piece! > Not really concerned about VA Tech of more to do somewhere else, ie: VCU, UofR, etc. > Still needs to be home Sunday afternoon around 4pm. > Has booster mtg. on Wednesday, 1/12/00 and would like PTP by then if at all possible. > DSC to call Shenandoah Box Office to see what if anything may be happening on Friday night at the campus ie: Musicals or Concerts, etc. She will adivse BJS ASAP. 1/10/00: > Alexandria to Winchester = 90 miles / 1.5 hrs ns. > Winchester to Harrisonburg = 70 miles / 1.25 hrs ns. > Harrisonburg to Richmond = 131 miles / 2.25 hrs ns. > Harrisonburg to Blacksburg = 141 miles / 2.5 hrs ns. > Blacksburg to Alexandria = 268 miles / 4.5 hrs ns. > BJS spoke with Charlotte Collins, Dean at Shenandoah Conservatory. She feels certain that they can arrange an observation of the Choir rehearsal late Friday afternoon. > There may also be some type of Russian Guest Artist or Ensemble performance that evening. She will try to find out more and advise ASAP. > A clinic may also be able to be worked out on either Friday evening or Saturday morning prior to departure from Winchester. > BJS LM for Kevin Fenton at JMU! (Kevin left VA Tech this past Fall). Hope to do clinic or something at JMU on Saturday, 3/25, around 10 AM. > BJS LM for Hope Erb (282-6372) re: Sunday Svc. 3/26, 11:00 AM. > BJS spoke with John Guthmiller at VCU. He has auditions for in-coming Freshman from 8am - 3pm, but would be happy to do a Clinic at 4 PM. > BJS completed IOG based on what we are hoping for! > He is doing transportation on his own! > Hotel in Winchester, try the Hampton Inn just opposite the Shenandoah University campus. The same one DSC stays at when in Winchester. > Hotel in Richmond, try the Courtyard Marriott on West Broad, just beyond Price Club / Costco, opposite Ethan Allen Furniture. If the rate is unreasonable, we will need to go elsewhere (possibly the Hampton Inn at Innsbrook). I was hoping they could have a nice full b-fast at the hotel Sunday am, rather than just a Continental. > Client has Booster mtg. on Wednesday 1/12; therefore, we need to have something to him NLT 2 PM!!! > BJS entered as much as possible in system. __X__ MPM __X__ 1/12/00: > BJS faxed copy of PTP to Client as well as DSC. > MWL, please process per SOP and mail 2-day this afternoon. Include the original of the Fax Sheet from earlier today as a cover letter. Keep a copy for our records. __X__ MWL __X__ 1/14/00: > Ernest called, DSC on appointments, so BJS took call. > Parents were quite pleased. Wanted to know if they could lower price by staying at a less expensive hotel in Richmond, I explained that the Sheraton was the only hotel we could find in town with availability; likewise, it was priced comparably to the Hampton Inn in Winchester. So the answer is no! > Having to get students excited about trip. We have given him exactly what he wanted. Very impressed, but needs to get students going! > Principal has come down with revised ruling stating that so long as trip is curicculum related, they probably can miss school . . . > Maybe able to get away on Friday earlier in the day. If so, he would like to have lunch at Shenandoah and have the students sit in on a class of their chosing, make a day of it. Observe full rehearsal, etc. > Also, check out possibility of Musical theatre in Richmond on Saturday night. Any touring shows in town? What about shows at the local theatre companies? DSC, please check on this and advise BJS ASAP! > If they can leave earlier on Friday, free up Friday night for some type of fun activity in Winchester (ice or roller skating???). DSC, would you mind speaking to June Stegall about this. Since it has been so ling since I've been in Winchester, I am not really sure what is available. Thanks! > Ernest will get back to us with decision on departure time next week and should have firmer grasp of numbers by that time as well. > DSC to get answers to him re: shows, fun Winchester activity, etc. ASAP, but hopefully no later than Tuesday, 1/18. __X__ DSC __X__ ____ MPM ____ 1/17/00: > Per DSC, Mystery Dinner Theatre may be an option, our only one. She will continue to pursue. 1/20/00: > Per DSC conv with Ernest. > Per Ernest, they can leave at 1:30pm. It may possibly be earlier, but we are to proceed with this time for now. > He is doing his own transportation - this is NOT a change. > Observe all of the Shenandoah Rehearsal from 4 - 6. At this time, there will be no clinic at Shenandoah, just observation. > Add Into The Woods at James Wood HS. Presented by the JWHS Choral Department. June Stegall is our contact. Tickets are $5pp. She will rope off seats for the group. They usually do not have reserved seating but will for this group. > Sat pm, delete the Symphony and replace with the Mystery Dinner Theatre (649-2583) it is held at the Best Western Governor's Inn on Midlothian Tpk. > BJS revised IOG & Bible accordingly. Did not make the required changes in the system. __X__ MPM __X__ 2/1/00: > BJS completed revised PTP. > Based rates on 44 - 55 total pax in order to give a little more room in case numbers flucuate. > BJS faxed revision to Client & DSC. > MWL, please process & mail Revision per SOP. (55 cent stamp will be fine since it is a revision & has already been faxed.) __X__ MWL __X__ 2/7/00: > Per DSC conv. with Ernest, he can't get enough students excited about this trip; therefore, it must be canceled. > He was extremely pleased & impressed with all we were abele to do for him. > DSC will get back with him in the late Spring re: 2001. > Please cancel all as needed. BJS canceled the Clinics and performance at St. Mary's. ____ MPM ____
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