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Tue Apr 02, 2013
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Boonsboro High School Band-Orlando, FL-04-02-2013
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OR
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/15/12: > DSC received answers form client via e-mail. No hurry in getting PTP so DSC has put off until now. :>) Would have been put in sooner but you know why not./:>( > Trip to Orlando - Universal, Sea WOrld, Cocoa Beach - similiar to last trip. > Can cut a day if necessary for budget reasons. > Would like All Inclusive Budget to be $750 > Universal - would like a festival with a judged parade thru Universal, also 2 concert bands, Indoor color Guard or Winter Guard whatever the Festival calls it. > See Blue Man Group > Wants to go to Cocoa Beach - spend some time at Ron Jon Surf Shop. > NO KENNEDY SPACE CeNTER THIS TIME. > Include all meals - Like Planet Hollywood last time. > Wants something like Medievel Times or Pirate Dinner Theatre. > Can travel thru the night. > Boosters really want Universal since they did Disney last time. BUT if Disney could be less eexpensive, Micah thinks he can sway the Boosters. > Really liked Buena Vista Suites.....PLEASE???? > Bus Companies - Bollman and Kewl, Inc. > Would like PTP as soon as we can get it to him. He knows this is the travel season. 5/7/12: > BJS completed IOG. > Based on budget constraints, there is no way Blue Man Group and a Medieval Times style dinner could ever be included. > BJS spoke with DSC re: Mon - Sat scheeme wil lneed to be switched to a Tu - Sun scheeme in order to accommodate the festival awards ceremony which is always on Saturday. > BJS sent CQRs to Atlantic Coast, Bollman, Kewl and Hunt Valley. > BJS made attachments as able. > BJS ran rates and completed PTP. Additioanl charetr rates will be sent individually, as received. Hunt Valley is the only one included at this time. > BJS went ahead and made it 6 comps for quoting purposes. He has asked for 3 and if he can get us a deposit back by May 31, he will qualify for 6 ESBC packages, so in reality, he could end up with as many as 9. > PTP shows 3 comps with the opportunity of up to 9 thru the ESBC program. > BJS used 78 as the DOF for the PTP and rates were based on 81 - 93 total trip participants. > BJS completed PTP, then scanned and emailed to Micah as well as DSC and JAF. 5/8/12: > BJS sent EM to Micah with the Bollman PPBCC. > Bjs also emailed Micah PPBCC for Atlantic Coasts' quote. 5/8/12: > Rec'd em from Micah - Thanks for your e-mail. I'll try to connect with Debbie later in the week. We have a couple crazy days ahead of us. I'm between Atlantic Coast and Hunt Valley for transportation. I'm surprised Bollman didn't come in lower- they always have. I think I would like to use Hunt Valley but they are not on our school's approved list so I need to see what I can do to get them on the list. Thanks, Micah 5/16/12: > DSC spoke with client - wants to save as much money as possible > would like to see an All Disney Magic Music Days 3 Day Hopper trip - NO FESTIVAL > still leave on Tuesday and travel thru the night > day 1 got to Disney Park of CHoice - late ck in - Dinner at Planet Hollywood > day 2 - am - Animal Kingdon afternoon - Cocoa Beach Picnic Dinner, maybe at the PArk we used before - whatever is the least expensive > day 3 Disney Park of choice - Parade > day 4 Disney park of choice - leave when park closes after fireworks or laser show - whichever they decide. > All meals - Disney meal coupons - M/C $5 > Wants to use Hunt Valley Buses - is working with Transportation to get it on the list. Will foolow closely on his end and he will let me know when they have been added. > Will probably be able to send in Deposit by the end of June. Will try for May but really thinks June will be when he sends it. 5/16/12: > BJS revised IOG and ran new rates in old system. > Made no changes to attachments in TPMS a this point - will await decision from Director that this is what he really wants and is ready for K. > BJS sent updated IOG and Rates to DSC so she can share with Micah. 6/27/12: > Per Micah - Hunt Valley is Charter Choice - he is in the middle of the paper work getting them approved by Washington County. > Deposit check has been sent so he can receive 5 ESBComps. 6/29/12: > Rec'd Deposit check #2931, $9,300.00. 7/10/12: > BJS sent EM to Micah to see if Hunt Valley has been approved as a charter carrier . . . Also told him check has arrived. 10/8/12: > BJS completed CN asnd then JM mailed via USPS 2-day service. > K and next payment due 11/2/12. 10/31/12: Per Micah: > I can get the contract out to you but may need a few additional days on the payment. The kids aren’t here to collect the money from. Will get to you ASAP. I can get the contract out to you but may need a few additional days on the payment. The kids aren’t here to collect the money from. Will get to you ASAP. 11/20/12: > Per DSC: HI Micah! Just wanted to remind you we still don”t have your signed contract, Completed Disney App., ravel Planner letter and of course, money. Please advise as to when we will get the above.. Thanks so much Debbie 11/27/12: > DSC heard from client adn Micah apologized - he thought the check had already gone out a whhile back. He said the check had gone in the mail for sure on the 26th! 11/30/12: > Rec'd check #2494, $14,988.00. > BJS marked as UNDER CONTRACT (implied) since payment of funds is acceptance of terms. 12/13/12: > Disney requested a new video link from Micah. DS heard from Micah and he has sent a new link! 01/23/13: > Rec'd check #2518 from Band Boosters, $24,296.00. 1-31-13 >Received Final PAX, Final Room List,and Hotel Info. Form 2-1-13 >JM processed Hotel Room List Packet to include: 5 Sx/30 5 Qnt/25 2 Q/8 2 T/6 1 D/2 1 S/1 TOTAL 16 Rooms/72 Pax 2-4-13 >JM EM Room List Packet to hotel. 3-4-13 >JM reprocessed Hotel Room List with addition of a student and EM to hotel and changed all numbers in system to include: 6 Sx/36 4 Qnt/20 2 Q/8 2 T/6 1 D/2 1 S/1 TOTAL 16 Rooms/73 Pax 3/4/13: > IN order to keep rates unchanged, due to low numbers, BJS had to make the following changes: > Comps = 6 at double rate, NOT 8. > Deleted Group Travel Video. > Made WDW ticket a 3-Day - NOT a Hopper! > If he wants to add these back in, they will be $10 pp for the DVD and $20pp for the 3-Day Hopper. Comps will remain at 6 regardless. > BJS mailed and emailed INV #5377, $6,615.00 due 03/18/13. > BJS emailed DSC explanation of what was done so she can inform Micah Socks, Band Director. > BJS issued credit for Meal Credits (73 pax x 4 ea) on Final Invoice. 03/11/13: > rec'd check #2536, $6,615.00. > At this point, account is PIF. 03/11/13: > Per DSC, client wants to do the 3-Day Hopper Pass UYpgrade at $20 pp. > BJS was about to order tickets, so it is not too late to do this, so BJS completed INV #5385, $1,460.00 and emailed and maield to cleint. > Due: 03/22/13. > BJS updaetd rates on Bible Screen $20 across the board as well. 03/19/13: > Rec'd check #2538, $1,460.00. > Account is now PIF. 3/21/13: > Spr. Break - 3/28/13 thru 4/1/13 - 4/2/13 in school with an early dismissal. > Contact info for Micah OK
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