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X, PA
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OR
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/22/99: > DSC met with Client. > Wants Chicago, via air, if at all possible. Will need ground transportation once in Chicago. Continue to work for better air rates and schedule. > Performing Arts Consultants Festival Participation (MWL - check on inclusion discrepency in brochure re: Medieval Times & Six Flags Great America??? > Likes inclusions from Varina Choir in 1999, does not want additional performances. > Would like to perform National Anthem at Cubs or White Sox Game - Basketball or Hockey may also be options. > Likes downtown hotel, if not suburban is OK. > Musical / Play - not interested in Symphony. > All-Inclusive Meal Plan. > Budget = $375 - 450 (including transportation) - YEA RIGHT!!!!! > BJS to create IOG & Bible. __X___ MWL ___X___ __X___ MPM __X____ 9/23/99: > Per DSC, PTP mtg to be scheduled week of 10/18/99. > BJS faxed air quote request to Jenny at Khans Travel. __X___ MWL __X___ __X___ MPM __X___ 10/5/99: > Per DSC PTP meeting 10/21 @ 8:30 am. 10/18/99: > BJS completed IOG & Bible. > Did not do air package since budget would not allow. Cheapest flights from RIC were ($199 + tax and airport charges, totaling approx. $225pp). Plus, group would have to be split on 2 different flights. > As maximum all-inclusive budget was $450, this cut too deeply into total budget to warrant continuing. > Please get quotes from Newton, National, & Tourtime for 3-47s. She most always uses Newton, but three quotes are required by Chesterfield County, so we have to submit three regardless. > Festival = Performing Arts Consultants. > Hotel - try the Hyatt at University Village to begin. This is where William Byrd HS Choir is planning to stay. Their rate was $129 + 14.9% tax and $8.95 for Breakfast. If availability exists, see if we can get a better rate since this group is larger. I hope this property can handle a group this size. We should probably start with approx. 45 double/doubles. > DSC has PTP mtg with Client on 10/21/99 at 8:30 am; therefore, PTP must be completed NLT 4pm on 10/20. __X__ SMP __X__ _X___ MWL __X__ 10/20/99: > BJS completed PTP. > MWL processed per SOP, including copy for DSC. > DSC to p-up this afternoon for delivery on 10/21 @ 8:30 am. ____ MWL ____ 10/21/99: > Per DSC mtg with Client. > Boosters mtg. 11/2/99 > Wants sample IOG based on flying (Thursday - Sunday) with Flying cost as well as pkg. Cost, all on one page. > Wants 2nd sample IOG, deleting Berghoff & Show/Concert > Moving Disney Quest to Fri. pm with Cheesecake Factory Meal Coupon for Dinner > Possible Saturday Lunch at Berghoff. > Wednesday departure +/- noon, drive part way, spend night, complete drive on Thursday am and continue to Chicago. Sack lunch for dinner on own Wed. pm. > Art Institute on Sat. > Spend Sat. pm at hotel, drive home Sunday (lunch & dinner via $5 meal credits). > In case the parents don't like Chicago, she wants to see Boston proposal - suggested inclusions: > Step-on Guide tour. > Harvard Square / Harvard Tour. > Lunch at Cheers? > Music Festival Competition Participation. > Harbor Cruise > Quincy Market / Faneuil Hall > JKF Library / Museum > Sporting event? > Depart early Thursday am, spend 3 nights - return on Sunday (all day travel day). > Same weekend. > BJS to work up IOG for Boston and rates, we will not make any phone calls, reservations, etc. > She needs to make up her f-n mind! 11/2/99: > BJS created some Sample IOG's based on her requests, along with non-binding rates. > Faxed to Client & DSC a Chicago All Bus, 5d/4n; a Chicago Air & Bus; as well as Tucker Orchestra & Ocean Lakes Choir IOGs & inclusion sheets from last season's Boston trips. > DSC to call Michelle and confirm receipt of fax. > DSC to follow-up after tonight's Booster mtg for decisions! ____ MPM ____ 11/22/99: > Per DSC, trip to Chiago is canceled. Please cancel all as needed. > Group is now going to Boston. All further correspondence in new Bible Clog. > Keep same dates and coaches from Newton! ____ MPM ___
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