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Mon Apr 16, 2012
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Musical Theatre Guild of Butler-New York, NY-'2012-06-15'
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
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Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/24/11: > Gordon called re: June 2012 trip to NYC for the MTG of Butler. > Approx. 50 pax, all adults. > Stay in Times Square - has used the Radio City Appartments on 49th street in the past. > Very limited inclusions = > two night accommodations. They typically have dbls, tpls, and quads. > Friday & Saurday night shows included. Usually had Front Mezzanine seats. He does not have selections at this point, but is thinking Book of Mormon for one of the shows. We will build in budget for two more popular shows and go from there. > No meals other than Lunch en route Friday and Dinner en route on Sunday. > Bus Co Preference - usually used BMT, but is open to whomever can offer the best rates. > Budget is in the $400 - $600 Range for all that we are including. 10/24/11: > BJS completed IOG and sent specs to BMG. > JM, please send CQRs to Anderson, CSE, LL (Cleveland). BMT and Myers. FYI, the group will not need use of the coach once they arrive in NYC on Friday afternoon and are dropped att he hotel in Manhattan. The coach will be off duty until hotel check-out / load coach on Sunday just prior to their return. Please make charter co aware when sending out the CQRs. You can put this note in the EM to which the CQR and IOG are attached. Thanks! _x___ JM __10-26-11__ 11/14/11: > BJS sent EM to Gordon - Gordon: I am having quite a time trying to get close to your budget number of between $400 and $600 per person as Book Of Mormon is running over $170 for group seats next June. I am currently using a total show budget of $275 for the two shows, and as you can imagine, this is having a significant effect on the budget. I used Jersey Boys as the second show, just to get an idea of pricing. If you can get a consensus of the two show choices from the group, I can do a better job of guaranteeing the rate. Please advise at your earliest convenience, and I will get this finished up for you. By the way, charter quotes have been requested and received from the following companies: Anderson Tour & Travel Butler Motor Transit Cleveland Southeastern Trails Lakefront Lines. Per Person Bus Cost Charts are attached for your review / selection. Thanks and I look forward to hearing from you soon, 11/15/11: > rec'd EM from Gordon re: show choices / prices - Hi Brian, Didn't realize the cost in the mezz. was so high. Also thought about Spiderman and Bonnie and Clyde(have't heard much). We have seen just about everything else. Thanks, Gordon > HMS, please se what broadway.com can do for the two shows he mentioned above as well as Book of Mormon. > They like better seats, usually front mess. > I will complete the rates & PTP once you see what they can do. Thanks! __X__ HMS __X__ 11/22/11: > BJS and HMS discussed the show situation and decided to use $200 as a total show budget. > BJS ran rates and then completed PTP, scanned and emailed to Gordon. > BJS also mailed PTP to Gordon. 11/28/11: > BJS sent EM to Gordon with the new, lower quote from BMT. 1-6-12 >JM took call from Gordon. Reason no word from him yet is they haven't had a board meeting yet. Wanted to know if anything was decided about show tickets and I told him not yet. Asked him to call as soon as they meet and decide on bus company so I can get a contract. 1/20/12: > Gordon called but BJS was in meeting all afternoon. > BJS sent email explaining reason for no call back tbhis afternoon. > Asked him to email me over the weekend or give me a call on Monday. 1/30/12: > BJS spoke with Gordon. > Ready for Contract. > Charter Choice is Butler Motor Transit. > BJS sent EM to Gordon with link to Broadway Shwo Selection Form and suggested he go to Broadway.com for show ideas, if necessary. He will comeplete BSSFG and submit throu our website. > BJS sent EM to Lina at Milford plaza re: Hotel K and also sent Em to BMT for bus K. 02/02/12: > rec'd EM from Gordon - interessted in Anything Goes and Spiderman for his show choices. > BJS forwarded EM on to HMS so she can check on rate and availability. 2/17/12: > Had em from Gordon to see if shows have been confirmed. > BJS sent response - Gordon: Hollie has received confirmations on Anything Goes (Front Mezzanine) and Spiderman (Flying Circle); however, they total $22 more that was allowed in our initial package pricing. Are you willing to have the rates increase by this $22 per person, or would you prefer that we look for less expensive seats or alternate shows? Please advise as soon as possible. 3/6/12: > BJS compleetd CN, scanned and emailed to JAF & SM, then hand delivered to Gordon's house on Whitestown Rd. Left in screen door on side porch as no one was home. > K and OK to PAYS (2) due 03/16/12, then first payment will be due 03/30/12 ($225 per person). 3/7/12: > BJS sent EM to Gordon to make sure he saw the CN. 4/9/12: > CANCEL, per Gordon, as group only had 12 make deposit and we cannot continue to hold arrangements.
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