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Fri May 06, 2016
Trip Name
Daggett Montessori School Choir-San Antonio, TX-05-25-2012
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Vaugwa Ontario, CA
Victoria, ON
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Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Williamsburg, OH
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Wilmington, DE
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Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
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X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/8/11: > Rec'd EM from Jerri - > This is the year for choir trip again. > To do the trip just as we did year before last would be great. > The only kink is my daughter is graduating from college on May 12, 2012 so that weekend is out. > I think Robyn Dellamura would like to join us again. > I would love to have Marguerite McCormick again she is wonderful!!! If you could inquire if she would be available May 4, 18, or 25th so we can pick a date. > Looking forward to working with again..... 9/12/11: > Per Marguerite, she is only available on 5/25, so BJS sent EM to Jerri and she said to go forward with that weekend. > BJS sent specs to BMG. 10/24/11: > BJS completed IOG and then JM sent CQR to Cowtown Charters. > BJS made attachments then ran rates and completed PTP. > BJS scanned and emailed PTP to Jerri - explained that we are still awaiting charter quote from Cowtown. Will send PPBCC as soon as quote is received. 10-26-11 >JM EM Cowtown Rates to Director for her choice of buses. 10/28/11: > BJS sent EM to Jerri - Thanks for your patience while I was away attending our company’s Fall Meeting in Potomac, MD. Jude mentioned your need for a more formal presentation of the transportation numbers, so please see the attached. I will go ahead and prepare / mail your Group Leader Handbook so you will have it in hand when the approval comes down from your Administration. Thanks again and have a great weekend, > HMS, as this is going to K, please review and proceed as needed. CN to mail by 11/4/11. Thanks! __X__ HMS __X__ 10/31/11: > Jerri called and spoke with BJS - she is only speaking for her group (Daggett). > Move HRC Dinner for her group to 7PM > Shopping time at RiverCenter will be @ 8PM > River Taxi Ride will be @ 9PM. > BJS updated IOG accordingly. > BJS made no changes to attachments. > HMS, please review and proceed as needed. Thanks! __X__ HMS _10/31___ 11/28/11: > BJS completed CN. > Jude, please process per SOP and mail via FX SON. Put the Embassy Suites Group Conduct sheet in the front inside pocket along with the Travel Planner Letter. Thanks. > K and Deposit due 12/23/11. __x__ JM _11-28-11___ 12/20/11: > Rec'd Official travel Planner Letter, signed K and check #2584, $5,250.00. > JM, please return signed "copy" of K to Jerri per SOP and keep the original inthe file for CCIS. > HMS, as K and $$$ have now been received, please review and proceed as needed. Thanks! __x__ JM 12-21-11____ ____ HMS ____ 1/19/12: > BJS sent EM to Jerri and copied Teresa Linares at the hotel - Jerri: I spoke with the Embassy Suites San Antonio NW I-10 and they are offering you a “comp room” for your site visit on 02/10/12. I also checked to see if they had availability on the 8th and 9th, knowing that you will probably want to stay the other two nights since it is TMEA time in San Antonio. The hotel does have a room if you want to make the reservation for the other two nights. Teresa Lineras, my contact in the Sales Office / Reservations, will offer the TMEA rate of $119, if you want to stay there. Please contact Teresa directly (teresa.linares@hilton.com) to make the necessary arrangements for any nights other than the night of the 10th. Teresa will also plan to meet with you on the 10th to provide you with a tour of the property. I will let the two of you handle the scheduling of that meeting directly. Thanks! 2/14/12: > Jerri called and LVM. > BJS returned call. > Just wanted to talk about hotel situation with comp rom and the hotel's mix-up during this past weekend's TMEA conference. 2/27/12L: > rec'd check #2606, $6,339.00. 4/2/12: > Rec'd RL from Jerri via email. > 71 total pax (52 + 19) > RMS / PAX 12 Qt / 60 02 Q / 08 01 T / 03 00 D / 00 00 S / 00 TOTALS = 15 SUITES and 71 PAX (52 + 19). > BJS updated Bible and IOG as needed. > BJS sent EM to Jerri re: needing HIF and FPGF just to confirm our numbers. > Also asked if the 15 overflow passengers will be driving on their own or should we try to get a 2nd coach? > Numbers are within K minimums, so no changes required to inclusions. > BJS placed order for 52 CAV dvds. > JM, please process RL per SOP and we will fax to hotel, with Tanglewood ES (also) on Wednesday, 04/04/12. > HMS, as these numbers are now FINAL & GUARANTEED, please review and proceed as needed. Thanks! ___x_ JM _4-18-12___ __X__ HMS _4/23/12___ 4/3/12: > Per Jerri, it is just one bus for Daggett - the overflow will be driving on their own. 4/18/12: > BJS mailed and emailed Final INV #5249, $6,234.00, due 5/4/12. 4/30/12: > Rec'd check #2626, $6,234.00. > Pending no other changes, account is PIF.
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