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Thu Apr 19, 2012
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Nansemond Suffolk Academy Choir-New York, NY-04-20-2012
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Washington, MD
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Washington DC, VA
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Washington, DC, DC
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X, PA
York, PA
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Zainesville, OH
OR
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Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/15/11: > Rec'd Advance Deposit check 34885, $4,500.00 for ESBCs. 8/12/11: > Per DSC's RFP - > 2 Night in Meadowlands > Sunday from the 2007 trip (Harlem) > 2 B-way Shows > Broadway Classroom Workshop > Step On Tour > All Meals > Shopping Time > Top of the Rock > Choir Sing at St. Johns > Transportation is ON OWN. > No Security Required. > Budget for CCIS Package is $500. 10/12/11: > BJS completed IOG. > BJS made attachments and then ran rates and completed PTP. > BJS EM PTP to DSC and JAF, then individual files sent to DSC. 10/14/: > Per DSC conv with Client - Notes on phone conversation with client 10/13/2011: >NO Susie’s – last time there felt the restaurant was dirty, small and food just OK. (Just passing along what I was told!) >Rather than dinner at hotel on Friday, go to Bubba Gump's or something like that. >Lunch on own going to NYC and coming home >Sat. take out shopping at FAO and put in Met. Tour >Sun. – No Step On Tour – would rather go to canal st. vendors if they are there on Sunday, then Top of the Rock and then home. Will eat once outside of the city. That’s about it. We can talk when you get back! Thanks! Debbie 10/20/11: > BJS & DSC revised IOG based on wants from 10/14. > BJS emailed to DSC and she will share with Toni for her approval before we proceed further. > BJS made no channges in system other than updating the group's arrival back at school time. 10/24/11: > Per DSC conv with Client, ready for K version of the PTP and K, based on the revised IOG we completed on 10/20/11. > HMS, as this is going to K, please review and revised / update attachments, etc. as needed. CN to mail NLT 10/31/11. __10/27/11__ HMS __X__ 10/27/11 >HMS tried to make all reservations, but.. No Bubba, HR and Planet H but did get in at Virgils BBQ Set out OK to pay for deposit on La Trabiata due Nov. 4 Have Sister Act, but Debbie wanted me to try for Spider Man No word from St. Pauls No MET opera Tour, but did a LincolnCenter Tour Dallas BBQ Good No performances at Mt. Zion. New Music Director and wanted nothing to do with a performance...has everything taken care of Do you still want Silvia's? Did not make reservations to Top of Rock or Photo 11/1/11: > Rec'd signed OK to PAY for the LaTraviata Deposit via fax. 11/3/11: > Per DSC email from Toni - Hate to be a thorn in your side, but I really need something by the end of the week. I must bill these students before we go into Thanksgiving Break - it will be better received before the holidays hit. 11/3/11: > BJs, HMS and DSC discussed IOG and then BJS revised in order to make Sunday all walkable and give her driver some much needed time off. > DSC is sending IOG to Toni for her review and approval and if she is good with everything, we wil lthen proceed with revised rates and CN. > BJS made no changes to attachements - HMS, we will need to await final review / confirmation of the IOG by Toni. Thanks! 11/4/11: > DSC spoke with client!! Here goes! > Friday stays the same > Saturday - Put Performanse at St. Paul's here. Delete Sunday at St. Pauls.; Instead of Lincoln Center tour, put in Radio City; move Times Sq. Photo back to Sunday. > Sunday - Delete Perf. at St. Paul's ; move b'fast to 9am; Lunch at Mars 2112 around 2pm; after b'fast, the bus driver can drop them off at Rockefella Center and they will walk until picked up after the photo at Times Square Photo Op as their last activity. > Depart for home following Shopping at Rockerfeller Center, Lunch at Mars 2112, and Times Square Photo Opp. (4PMish). 11/14/11: > BJS sent PTP rev 1 to Toni for her review and approval. 11/15/11: > Per Toni - > Replace Mars 2112 with HRCafe. > Add two hours of shopping time following their late lunch on Sunday so they will not depart Manhattan until 6PM. > Keep Top of the Rock out of the package as we have done in this latest revision. If the students want to go , they can go on their own . . . > Ready for K and BJS said he would bring with to VMEA. 11/15/11: > BJS completed CN, then scanned and emailed to DSC and JAF. > Jude, please process per SOP and mail with the three other contract notebooks, in one box, via FedEX SON on Wednesday (as I need to have them by Thursday afternoon) to: Bryan Stevenson (Guest) Norfolk Waterside Marriott 235 E. Main Street Norfolk, VA 23510 phone (757-627-4200) > NO need for cover letter since we will be delivering in person. > I have included a Charter Co Info Form since group is doing transportation on their own. > Thanks Jude!!! __x__ JM _11-16-11___ 11/18/11: > Rec'd signed K from Toni at VMEA. 11/23/11: > DSC spoke with Toni re: OKTP. Toni said there is no way at this point she can even guesstimate a number. > PLEASE RE-SUBMIT ORDER > Toni should have an idea by 12/14/11 . . . 12/16/11: > rec'd check #37462, $6,345.00 for First Payment. __X__ HMS __12/21/11__ 12/20/11: > rec'd official travel planner letter. 01/24/12: > Rec'd check #37657, $6,345.00. 2/14/12: > Rec'd FPGF, RL, HIF & CCIF. > Total Pax = 40 (33 + 7) > Rms / Pax 6 Q / 24 4 T / 12 2 D / 04 0 S / 00 TOTALS = 12 ROOMS and 40 PAX (33 + 7). > These NUMBERS ARE BELOW K MINIMUMS, so BJS will need to adjust, since the group is so small and there are so many comps due to ESBC program. > BJS sent EM to DSC to suggest we drop two comps and the CAV dvd; otherwise, we will have to increase pp rates by $25 ea. > BJS updated Bible Screen. > BJS updated IOG. > JM sent RL Packet to Annia at the Crowne Plaza Meadowlands. > HMS, as these number are now FINAL & GUARANTEED, please review and proceed as needed. Please advise BJS is there are any tickets, etc. that you may have done OK to Pays for and where we ordered more than 40 pieces, so I can invoice accordingly. Thanks! ____ HMS ____ 2/28/12: > Rec'd Meal Selection Sheet for Ristorante SPQR. > Per HMS direction, BJS put in JM's box. 3/12/12: > BJS created Final INV, #5230, $466.48 due 03/23/12. > BJS mailed and emailed. > BJS gave credit for all seven adult packages (3 T and 4 D - since numbers were below K minimums). > Also deleted CAV dvd. > BJS scanned and emailed FPGF / RL QUOTE to JAF. 3/26/12: > rec'd check #40052, #466.48. > Pending no other changes, Account is PIF.
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