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Trip Name
Narrows HS Band & Choir-Orlando, FL-04-11-2012
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Narrows to Orlando = 715 miles / 12 hrs non-stop 9/6/11: > DSC submitted RFP - > Band and choir going > Band only to perform in MMD - Marching Band > Meal Coupons in Park good. > Travel thru the night both ways > Choir is a very small group - not performing on own. > No Security required. > CCIS is doing transportation: Cliff's Tours, University Travel are preferred. Definitely NOT Terry's Tours. > Budget = $600 Max AI. > PTP due 9/26/11. 10/5/11: > BJS completed IOG. > BJS will make attachments as this is a standard Disney MMDays most basic trip. > JM, please send CQRs to University Travel, Cliff's Tours, and Sunshine Tours. FYI - Cliff's may be one you will have to research a bit as I don't think they are in our system. I would figure they are located somewhere in SW Virginia. . . __x__ JM _10-5-11___ 10/6/11: > BJS completed attachments and recorded the quote from Sunshine which Jude received. > BJS ran rates and then completed PTP. > BJS scanned and emailed PTP Pack to DSC and JAF and then emailed individual files to DSC. > DSC will get to client for tonight's Booster Meeting. 10/11/11: > Per DSC, ready for Contract. > Charter Choice - Sunshine. > Jude, please secure K from Sunshine for coach. > CN to mail to Client on 10/19/11. __x__ JM __10-12-11__ 10/21/11: > BJS completed CN including partially completed Disney PAOS Application. > BJS scanned and em'd to DSC and JAF. > Jude, please process per SOP and mail to Tim's attention at the school, via FXSON or FX2-day if SON is not available. Thanks! __X__ JM __X__ 11/1/11: > DSC spoke with client. He is going to have 51 or 52 pax on trip and wondered if we can get a 55 pax bus from Sunshine. Please advise. __x__ JM _11-2-11___ 11-2-11 > JM spoke with Craig at Sunshine. Price same for 56 passenger but he has to see if he can get one. Will get back to me asap. 11/7/11: > Rec'd Travel Planner Letter. 11/18/11: > Rec'd K and check #386, $6,616.00 while at VMEA. > Also rec'd Disney PAOS Application but no supporting materials (they will follow separately). 11/30/11: > BJS sent EM to DSC - still need DPAOS Application's Supporting Materials - these dates are getting full. 12/5/11: > Per an e-mail from client---"Sorry to keep you waiting on the Disney materials…Just wrapped up our big fruit fundraiser for the year…Ready to put my hand in a blender! I will mail you that stuff pronto…by the end of the week. Tim" 12/12/11: > DSC spoke with client. Materials for Disney are on the way. 12/16/11: > Rec'd color photo and dvd for Disney application. > Actual application was received on 11/18/11, so packet is now complete. > JM, please process per SOP and mail to DISNEY with our standard cover letter in a US Postal Service 2-3 day Priority Mail Service cardboard envelope. Thanks! 1-16-12 >JM received first payment check#390 for $9803.50.Sent an EM to client and Debbie thanking them. __x__ JM 12-20-11____ 1/24/12: > Per client, no performance only a fun trip. 1/25/12: > BJS called Disney re: just a fun trip and no performance . . > Options if you elect not to perform = 1. do a MMDays Workshop and rate will increase by the Workshop fee +/- $30 per person). 2. We purchase Dinsey Youth Group Tickets and the 3-day standard price increases by $30 per person. 3. Register for one of the Youth Education Series programs and rate will increase by $10 per person. > DSC will need to get with client for their decision. BJS would suggest the YES Program as it will still give the trip educational viability and is the smallest effect on their package rates. See Disney YES website for more info on the programs. 1/26/12: > DSC spoke with Tim, sent him the website to look over and he had decided to go with the Y.E.S. Program,DISNEY'S ANIMATION MAGIC and will forgo the Create A Video. 1/26/12+: > BJS removed CAV attachment. > BJS sent EM to Darlene at Disney re: YES Program Application. > Rates will remain as published. 1/26/12: > BJS scanned partially completed YES Application and sent to DSC so she can get on to Tim and then have him return it to me ASAP. > BJS completed updated IOG, but did not send to DSC or client as we will wait and make certain they are accepted before doing so. > BJS made no changes to attachments - MMDays is still attached and YES is not yet attached. 2/1/12: > Rec'd YES application from Tim, but Participant breakdown section on page two was not completed. 2/2/12: > BJS sent EM to DSC - need answers for the section which he did not complete. BJS sent to WDW anyways, but I know they will want these answers. 2/10/12: > Rec'd Form Set. > Total Pax = 45 (38 + 7) > RMS / PAX 5 Sx / 30 1 Qt / 05 1 Q / 04 2 T / 06 0 D / 00 0 S / 00 TOTALS = 9 ROOMS and 45 PAX (38 + 7). > Numbers are within K minimums, so no changes required; however, group is doing YES program rather than PAOS. > BJS updated IOG accordingly. > BJS updated Bible. > Deleted CAV dvd in order to not have a price increase, since it was $10 more expensive than the PAOS package, so BJS deleted CAV attachment. > JM faxed RL Pack to Hotel on 2/10/12 (10 totals rms since we needed one for the Bus Driver). > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/20/12: > BJS mailed and emailed INV #5214, $8,266.50, due 03/02/12 (BJS extended since he was late sending out invoice). 2/22-27/12: > Tim faxed PCCF and then called and spoke with HMS, having trouble getting fax to come through, etc., and then mayvbe found someone to replace one of the girls he was canceling, etc. > Rec'd Updated and FINAL ROOM LIST on 2/27/12 via email. > REVISED Total Pax = 44 (37 + 7) = net loss of one (1) > REVISED RMS / PAX 4 Sx / 24 2 Qt / 10 1 Q / 04 2 T / 06 0 D / 00 0 S / 00 REVISED TOTALS = 9 ROOMS and 44 PAX (37 + 7). > BJS updated IOG and Bible. > Number of rooms is unchanged, so no real need to alert hotel. > Group already deleted CAV, so that is not an issue either. ____ JM ____ ____ HMS ____ 2/27/12: > BJS mailed adn emailed REVISED INV #5214 to Tim's attention. > Total due on Account = $8,211.75. 3/5/12: > rec'd check #392, $8,211.75. > Account is PIF. 4/2/12: > BJS emailed Final Itinerary to Tim asnd then copied all CCIS personnel. > Final itinerary packet was sent to Tim's homme address via FX Home Delivery.
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