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General Trip Information
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Sat Apr 28, 2012
Trip Name
Fitch High School Choir-New York, NY-04-26-2012
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Fitch High School Choir
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington, DC, DC
Washington, DC, MD
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Williamsburg, OH
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Wilmington, DE
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Worthington, OH
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X, PA
York, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/6/11: > Broadway Workshop > Trip similar to inclusions and price of last NYC trip. > Bus on own. > 5 Comps (2 + 3 ESBC). > East Orange VA Center on Saturday morning and then home. 9/13/11: > Kay called - > Wants to include Ground Zero Memorial. > She will send Broadway Show Selection Sheet . . . 9/22/11: > Rec'd Broadway Show Selection Form via fax. > BJS sent Em to Kay to let her know we have it and also asked if Wes said anyhtong to her about the band trip being the same dates as the choir's? 12/20/11: > BJS finally completed Kay's IOG, made attachments, and sent EM to 9-11 Tribute WTC for reservation request. > Ran rates and completed PTP, scanned and emailed to Kay with an OK to PAY for the Chicago tickets. OK TO PAY is due back 01/05/12. 1/4/12: > Per Kay, OK TO PAY via fax and phone, wants 54 Chicago tickets. > May also want to cut a few items to help with cost . . . to be determined at a later date. 1/5/12: > BJS sent Kay email with First Payment INV, #5197, $4,900.00 due 01/26/12. Also included Forms set due 02/24/12. 01/31/12: > Rec'd check #148856, $4,900.00. 2-24-12 >JM EM Kay for a Room List Guarantee form with numbers on it-one she sent had no numbers. 2/27/12: > Kay called to make sure we rec'd her corrected FPGF and we did. > Also asked about wihat the extra Chicago tikctes she has will cost in case she can sale them to someone . . .BJS quoted her $65 ea. 2/28/12: > Kay called to add her student teacher and make some adjustments on the Room List. > Total Pax = 45 (39 + 6). > RMS / PAX 9 Q / 36 1 T / 03 3 D / 06 0 S / 00 TOTALS = 13 ROOMS and 45 PAX (39 + 6). > BJS updated Bible and IOG accordingly. > Eventhough Kay is doing her own transportatiopn, BJS confirmed with her via phone on 2/28/12 that she does NOT need a driver's room as they take care of it themselves. > Rates are within K minimums, so no changes required by CCIS. > Bill for a total of 54 show tickets ($65 ea). > BJS placed order for 39 CAV dvds and 1 mosaic. > BJS emailed and mailed INV #5219, $9,175.00, due 3/9/12. > JM prepped RL for Hotel and then BJS faxed u pdated version. > HMS, as these numbers are now Final and GUARANTEED, please proceed as needed. Thanks! X HMS 2/28/12 2/28/12: > BJS emailed copy of FPGF / RL QUOTE to JAF. 3/2/12: > Kay added a male student, Erich Jackson to one of the Quad Rooms making it a Quint and we will need a roll-away. > REVISED TOTAL PAX = 46 (40 + 6). > BJS updated IOG and Bible accordingly. > BJS updated CAV dvd order. > BJS alert hotel to the additional pax and the need for a roll away in the one boy's room. > BJS sent updated INV to Kay's attentikon via mail and email. Total due = $9,555.00, due 03/09/12. ____ JM ____ ____ HMS ____ 3/12/12: > rec'd check #149211, $9,555.00. > Pending no further changes, account is PIF.
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