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Fri Dec 09, 2011
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Troy Area High School Band & Choir-Cleveland, OH-'2012-05-17'
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Trip Notes
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Troy PA to Sandusky OH = 385 miles / 7 hrs non-stop 8/26/11: > Dave made cold call follow-up via welcome back to the new year email and Daniel replied with an RFP for this trip to Cedar Point, etc. Notes from RFP = > NO Security. > Sharaton is the preferred carrier. > Budget is between $200 and $400 with something closer to $300 the preferrence. The activities we would hope to fit in or (some combination of most of these) would include: Rock n Roll HoF, Cedar Point w/ Music in the Parks (two-day option), Cleveland Symphony (might be nice to try and arrange an educational opportunity along with this, meet a musician or tour the facility, etc.), Cleveland Indians, dinner cruise, possible additional performance somewhere, other suggestions? The only major accommodation at this point would be to manage the MITP performances in a way that allows kids in both groups to make it to both performances. I’m not sure if that’s possible on the two-day format, but its pretty important that try to do it that way, or else go to a plan B. 8/31/11: > BJS created IOG and emailed to Dave so he can share with Daniel. > Had to work at this a while to make it all work, but I think it is doable. > Told Dave we will do nothing further until he has heard from Daniel and given us the OK to proceed with rates, etc. 8/31/11: > Per Dave's em from Daniel - > I think we have a good start here. John and I are thinking about some changes that we’d like to consider, and you and Bryan can decide if they would be doable. 1.Move our departure time up to 6:00am on Thursday 2.Eat lunch en route or upon arriving to Cleveland. I don’t mind if it’s a food court or something where the students pay themselves 3.RnR HoF on Thursday afternoon 4.Dinner at Hard Rock or on Dinner cruise Thursday night (could you give me an idea of cost difference?) 5.Move competition performances to Friday night, if we can get performance times that night 6.Maybe we stay at a different hotel? 7.Move the entire Cedar Point day up to park opening time, and depart for home in the neighborhood of 6-7 > Additionally, we would be thrilled to do the CSO events as planned on Friday. That’s a pretty awesome coincidence that they have an AM show that day. Let’s do our best to keep that. > Your thoughts would be much appreciated. Thanks! 8/31/11: > BJS replied to Dave - Dave: 1.Moving departure time to 6:00 AM is not a problem. 2.We can make lunch on own, en route. 3.Rock and Roll Hall of Fame, no problem on Thursday afternoon. 4.Dinner at Hard Rock will be at least $20 less than the cruise, plus, the Driver will be out of duty hours by the time the Cruise would be over, so the Hard Rock is definitely the way to go. 5.We can move Competition Performances to Friday (late afternoon / early evening). 6.Being in a different hotel each night is really inconvenient, so we’ll place the group on the western side of Cleveland so the park is more easily accessible. 7.If Friday’s performance times permit, and they should since we are getting an early start on this, we can have the group arrive Cedar Point when they open at 10AM and then head for home around 7PM. They will have to stay until 7PM so the driver can have his / her required 9 hours off duty prior to departing for home. Be advised, this does make for a late arrival back at the school (+/- 2:30 AM) . . . > An updated IOG is attached based on these requests. Please share with Daniel for his review and comment. > BJS prepared and emailed Dave the IOG Rev1 with these changes as requested. As soon as we have Daneil's go ahead, we will proceed with charter quotes, etc. 9/6/11: > HMS,group is ready for a full blown PTP - see IOG on top of file IOG Rev1. > Please make attachments, proceed as needed, etc. so we can get PTP to Dave by end of this week. Thanks! __9/14__ HMS _X___ 9/14/11 HMS made all reservations, but not sure about the tour of Severance Hall. They are going to check on it, but so much is going on that morning, it doesn't sound like they are going to be able to do it. 9/14/11: > BJS called school, enrollment = 741 students > Two ensembles are the Concert band (35 players) and the Chamber Choir (35 singers). John Wile is the CD and BJS added to system as secondary contact. 9/14/11: > BJS completed PTP and emailed Pack to Dave and JAF as well as individual files to Dave. > Included Shafer's PPBCC - still awaiting quotes from Martz and Sharaton. 9/27/11: > BJS sent Dave PPBCC for Martz - still awaiting Sharaton. 10/14/11: > Sent Sharaton's PPBCC to Dave and he sent on to client. 10/28/11: > Dave rec'd email saying that trip was still near the top of their budget and may want to cut back to just 1 night or even maybe just a day trip. > BJS deleted all remaining lunches & CAV from the system and changed the number of comps to 2 instead of 5 since that is more typical and then I re-ran quote and sent Dave PTP Low Cost Option to try to salvage the trip as we have basically outlined. > HOLDING PATTERN FOR NOW UNTIL WE HAVE MORE DIRECTION FROM DAVE DIETZ!!! 11-5-11 follow up email DD 11/22/11: > Rec'd No Go Email from Director - Hi Dave: I regret to tell you that it must be a “No-Go” for taking a trip to Cleveland this year. The choral director decided that he did not want to take his group on an overnight trip this year, which would make the cost for the band considerably higher. Additionally, I just recently became aware that a significant number of my students are planning to take trips with other organizations to places like Spain and Germany, and the added expense of the trip we were planning was still too much, reasonably priced as it was. I was holding out hope that I might be able to find a breakthrough idea that would allow us still to do this, but nothing has come to me. I sincerely appreciate all of the work you, Bryan, and the CCIS staff has put in now to TWO proposals, and I feel extremely badly that things are turning out this way. I greatly value the relationships I keep with businesses such as yours, and I apologize that I am not able to hold up my bargain. I hope that we are able to work something out through CCIS in the future, and I would gladly recommend your company to any other music teacher looking for a business to help plan their traveling. Again, thank you for all you have done. Dan P.S. I called the CSO ticket office, and I still wasn’t clear as to why tickets were ordered for us for an earlier weekend in May. I assure you that it wasn’t me, or anyone from any organizations associated with us. Thanks for bringing it to my attention. Daniel Schwanger Instrumental Music Teacher/Band Director Troy Area High School & Middle School 150 High St. Troy, PA 16947 (570) 297-2176 (main office) (570) 447-0259 (cell) (570) 297-2058 (fax) www.troybands.net > Please cancel all as needed. __x__ JM _11-22-11___ ____ HMS ____
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