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Tue May 22, 2012
Trip Name
Mansfield High School Band & Choir-Williamsburg, VA-05-18-2012
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Mansfield - North Penn High School Band and Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Received
Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Mansfield, PA to VA Beach = 460 miles / 8.5 hrs non-stop VA Beach to Wiliamsburg = 60 miles / 1.5 hrs. Williamsburg, VA to Mansfield, PA = 400 miles / 7 hrs non-stop 8/18/11: > Prior to system hacking, BJS completed a 3d/2n PTP and sent to Sue. > Sue had resposne that he rerally needed to keep the entire package to less than $300 and was hoping for more like $200. > NEdds it to be nothing more than a 2d trip with Busch, a performance in the park and some beach time. > Wants to leave early Friday am and then late Saturday night. 8/30/11: > BJS reentered notes in system and is basing all attachments, etc. on this new 2d/1n plan. > BJS updated IOG accordingly and then revised rates and PTP as Rev1. > BJS emailed to Sue and she will get on to Scott this AM. > BJS made transportation attachments, but none others, we will need to make attachments once we know he wants us to move forward with this trip. 8/30/11: > BJS sent revised PPBCCs to Sue from Perkiomen and Shafers. Pwerkiomen remained the same and Shafer's dropped a few hundred dollars per coach. Still awaiting requote from Martz. 9/5/11: > Per Sue's em from client - Thanks for the updates. I hope you are enjoying your weekend. I am checking right now with administration to see if this trip can run, but it is looking pretty good to me. > I believe I will get my own bus. I have a company in Williamsport (Susquehanna) that gave me a $4500 price, so I'll just use them. > I'll be in touch, but lets consider this an 'in pencil' confirmation that I am interested and will be pursuing the trip. Have a good one, Scott 9/5/11: > BJS sent congratulatory email to Sue and asked her to remind Scott to check with his charter company on who is responsible for the driver room reservations and payment since he is doing transportation on his own. > HMS, as this is going to K, please review and proceed as needed, based on the 2d/1n IOG (PTP Revision 1). Transportation is ON OWN. > CN to mail by 9/12/11. ____ HMS ____ 9/14/11: > Rec'd EM from Sue - trip has been approved and it is a definite go! > BJS replied - Great News!!! I will get the contract in his hands by the end of next week and it will be due in late October. We can take care of the Driver’s Room via the Charter Company Info Form which is on our website and will be due at the same time as his FPGF, RL & HIF. Just so you can pass these on to him now, here are the important due dates: Contract & First Payment ($65pp): 10/28/11 Second Payment: 02/17/12 (50% of remaining Balance) FPGF, RL, HIF and CCIF: 3/16/12 Final Balance: 4/2/12. Thanks Sue, keep up the good work! Bryan 9/16/11: > Rec'd EM from Sue, Scott asked for $50pp as his First Payment from kids, so BJS said fine and will do the K accordingly. 10/18/11: > BJS completed Contract Packet. > BJS scanned and emailed to Sue & JAF. > Jude, please process per SOP and mail to Scott Faust's attention via FXSON on Wednesday for a Thursday arrival. Thanks! __x__ JM _10-19-11___ 11/7/11: > rec'd Official Travel PLanner Letter from Client. 11/17/11: > Rec'd check #10903, $3,750.00 and signed K. 2/22/12: > Rec'd check #10965, $5,456.50. 3/7/12 Recvd room list from Scott. His students and parents would like to know what the final cost of the trip is. SH 3/20/12: > BJS reviewed form set after Jude processed packet that was received in its entirety on 03/12/12. > Total Pax = 73 (67 + 6) > RMS / PAX 16 Q / 64 01 T / 03 03 D / 06 00 S / 00 TOTALS = 20 ROOMS and 73 PAX (67 + 6). > These numbers are within contract minimums, so no adjustments required. > BJS updated IOG and Bible accordingly. > BJS placed order for 67 CAV dvds and 1 mosaic. > JM prepped RL Packet for hotel and then BJS faxed (22 total rooms since they need 2 for the drivers per CCIF). > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/20/12: > BJS emailed and mailed Final INV #5234, $3,611.50, due 04/09/12. BJS extended due date by 1 week since he was a few days late sending out invoice. Copied Sue and John as well. 4/9/12: > Rec'd check #10994, $3,611.50. > Pending no other changes, account is PIF. 4/25/12: > Per HMS, they have decided not to perform at the park. 5/8/12: > BJS rec'd EM from Scott re :late check-out for bus drivers. > BJS called hotel and then replied - Scott: The hotel can extend the Driver’s Rooms on a complimentary basis until 4PM. If the drivers need to stay beyond that, the rate would be $55 + tax / room and then they can stay as late as they wish. Please share with your charter company and let me know how you want to proceed so I can alert the hotel accordingly. 5/8/12: > BJS sent EM to hotel - 4PM late checkout is fine with Scott.
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