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General Trip Information
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Wed Jul 18, 2012
Trip Name
Verona High School Band & Choir-Sandusky, OH-05-17-2012
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Verona High School Band and Choir
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OR
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Trip Notes
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( E-Mail Corporate )
Verona to Sandusky = 500 miles / 8 hrs non-stop 6/24/11: > ready for K based on Rev 1 - BUT - delete the two $10 Meal Credits ien route and the rates will drop by $20 across the boartd. > Erik will be sending Deposit check ofr $100 / person today x 150 pax for now. > Make Contratc between CCIS and Verona Music Parents Assoc., Beth Smillie, President, 151 Fairview Ave., Verona. NJ 07044. Veronamusicparents@gmail.com, cell phone # is : 973-809-3479. > Concert Band = 100 players > Jazz Band = 25 players > Concert Choir = 75 singers > Jazz Choir = 16 singers 6/27/11: > Rec'd Advance Deposit Check for $3,000.00. 6/29/11: > BJS completed K Revision (deleting the two $20 meal credits for the meals enroute). > BJS updated attachments accordingly. > BJS updated QUOTE form and rates on Bible Screen. > BJS completed CN and mailed to Janet via USPS 2-Day Service. > K due: 7/15/11 > First Paymjent Due: 9/15/11, $22,180.00 > Secodn Payment Due: 2/17/12, $28,472.50 > Forms Due: 3/16/12 > Final Bal Due: 4/2/12. > BJS forgot to include Travel Planner Letter, so he will send it directly to the school in care of Beth Smillie. > HMS, as the K has been mailed, please review and proceed as needed . . .especially getting the reservation for the Jazz Band to play at the R & R Hall of Fame in Cleveland. __X__ HMS __7/19__ 9/19/11: > Rec'd check #899, $3,000 toward forst Payment INV. Per note accompanying the check, balance of First Payment will be sent on 10/17/11. > Rec'd Travel Planner Letter and signed Singnature Page of Contract. > Jude, please mail signed COPY of contract to Eric's attention. Thanks! __x__ JM _9-19-11___ 11/8/11: > Rec'd check #927. $19,180.00 from the Verona Music Parents Association. > BJS scanned and em'd JAF & Janet. 2/13/12: > rec'd check #989, $28,472.50. 3/28/12: > BJS processed Form Packet which was received on 03/15/12. > Total Pax = 143 (129 + 14). > RMS / PAX 30 Q / 120 02 T / 006 07 D / 014 03 S / 003 TOTALS = 42 ROOMS and 143 PAX (129 + 14). > BJS updated Bible and IOG accordingly, including festival times. > JM prepped RL Packet for hotel and BJS faxed to Hotel. > hese numbersa re just a few below K minimums, so close, that BJS decided not to make any adjustments, especially since this is a new NJ Client. > BJS placed order for CAV dvds. > HMS, as these numbers are now FINAL & GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/28/12: > BJS mailed and emailed final inv #5242, $21,495.50, due 04/13/12. 4/13/12: > rec'd check #1008, $21,465.50. > Pending no other changes, Account is PIF. 5/2/12: > BJS and Janet discussed changing the Pizza Party to the last night after they get back to the hotel from Cedar Point. > Changing the Teen Menu to a different Buffet and doing that menu the first night since he is not happy with the Teen Menu's limited offerings. > He is doing dinner on his own on the 2nd night after their competition performances. > BJS called Bryan Hart at the Kalahari and LVM - looking for suggestions, etc. > BJS updated IOG accordingly, but made no changes at this point to the attachments. 5/4/12: > BJS sent EM to Erik - Per your request, we have: 1. Moved the Pizza Party at the Kalahari Resort from Thursday evening to Saturday night. It will now take place when you return from Cedar Point and is scheduled from 10:30PM – 11:30PM. 2. Deleted Friday night’s dinner at the hotel entirely. 3. Contacted the Performance Site to see if they have a courtyard or grassy area where your group might be able to gather to eat. We will advise as soon as we have their response. 4. Received options from the hotel for a more substantial menu on Thursday evening. Please see attached and advise to your choice no later than Tuesday, 05/08/12. Please note, upcharges are clearly listed, when applicable. Thanks and have a great weekend, 5/4/12: > BSJ updated IOG and attachments as needed to reflect the changes per above. 5/7/12: > BJS sent Em to JAF - so please email an INV to Erik Lynch at Verona HS Band: Sandusky ’13 for the following: Qty = 143 Description = Dinner Menu Up-Charge Rate = $16.00 Total should equal $2,288.00 Due Date = 05/16/12. 5/14/12: > Rec'd check #1015, $2,288.00. > Account is now PIF pending no further changes.
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