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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/21/99 >SMP spoke with, she is speaking with her board soon and would like the names of a few schools so she can call and see how they liked the trip. >SMP will send out Don (Monacan) and Cindy Edwards(Northern Vance). >Interested in bringing about 105st + ad >interested in San Antonio 10/21/99 >Elizabeth called back and ask for prices of San Antonio and Williamsburg if they were to drop last day >Williamsburg Qut - 25, Quad - 31, T - 42, D - 64 = these are dollars off the package >San Antonio Qut - 30, Quad - 39, T - 53, D - 79 = " " " 10/22/99 >Elizabeth L/M and SMP called back. She asked about dropping a day off Cancun - NO she can't. She would also have to do her own airfair which we told her could run from $390-$700. >Gave her prices of dropped day off of New York2 trip Qut - 30, Quad - 39, T - 53, D - 79 S - 153 >She also said she had her meeting with boosters last night and Williamsburg is out. 10/26/99 >Ralph Bailey, Trip Coord. Called w/ questions about transportation. He thought they would have to find additional trans once they arrived. I explained that buses are generally their's the whole trip. >Fax # (704)554-2260 >(day#) (704) 554-3353 (h)(803) 329-2991 >He did not have IOG from Elizabeth Mixon…I am faxing one to him. 11/11/99 > Spoke w/ Elizabeth Mixon, very excited and will be sending Check and Application in the mail today. Musicate Y2K New York (2) 11/15/99 > MWL spoke with Ralph Bailey. > Had an extremely long (27 min., 32 seconds)--million questions--hotel, restaurant menus--apparently will be visiting the NY area this weekend and plans to check out some things…GO FOR IT!!! > Faxed hotel brochure and Y2K brochure for him to have. > Pain in the ass so far…it had better be worth it!!!! 11/15/99: > Received completed Application for Y2K - New York (2). Standard 4d/3n package without add-ons. Transportation on own! > Received Registration Fee of $300. Personal check from Elizabeth Mixon, #3991. > PAX = 105 (90 + 15) > BJS planning to mail Contract Notebook NLT 11/24/99. __X__ MWL __X__ __X__ MPM __X__ 12/3/99: > BJS completed Contract Packet. > MWL, please process & mail per SOP. Don't forget Musicate NY Specific inclusions & Charter Co. info form, etc. > As this has gone to contract, please review and confirm as needed (Standard 4d/3n Musicate Y2K New York (2) package). Thanks! __X__ MWL __X__ __X__ MPM __X__ 12/10/99 > Elizabeth called with some questions about risers and piano for Showcase concert. > I told her yes, they would be provided, but no sound equipment for Show Choir. > She is really looking forward to the trip! 12/10/99 > Ralph Bailey called (1,000,000 ? Man) . > Spent almost 30 minutes explainging things like menus, bus driver rooms, etc. > Seemed to be relatively satisfied with answers. > Has implied that Elizabeth has not consulted the boosters before "jumping" into this trip. > Seems to have a control problem. 12/16/99 > Ralph called. > Had some questions about how to send the $1,000 check. > MWL told him where to stick it (just kidding!). > MWL told him to send it 2-day Priority USPS mail. > No problem--had a couple of other questions re: payment schedule. MWL answered them. 12/20/99 > Recv'd Deposit by check #2197, $1,000. > Received Signed Contract > Received Charter Company Information Form > Received interesting cover letter from Ralph O. Bailey, Trip Coordinator! > As this is now Under Contract, please review and confirm as needed. Thanks! __X__ MPM __X__ 1/3/00 > Elizabeth called this AM. > Confirmed our receipt of the Show Choices. > Wanted to check and see if she could send a video instead of audiotape. (She said the audio didn't turn out from their Holiday concert.) > MWL told her it was fine. > She will be sending before the end of the week. 1/4/00: > BJS prepared Inv# 2539, $19, 397.70 due: 1/14/00. > Also prepared Statement. > MWL, please process and mail per SOP. __X__ MWL __X__ 1/7/00 > Ralph called to ask question about rooming. > Wanted to know how the pricing worked for "odd" rooms. > BJS spoke with him and explained that rollaways were not an option and also briefly explained how to group students for a more even distribution. 1/7/00 > Recv'd video recording by mail today. 1/12/00 > Recv'd First Payment, check #2198, $19,397.70 today. > Invoice #2539 PIF. 2/7/00 > Ralph O. Bailey called to ask questions about FPGF, Rooming List breakdown, etc. > MWL explained that the Final Invoice is based on the FPGF and if he needs to add after that, it would be based on availability. > Explained about Rooming List breakdown being different if adding people, etc. > He will be faxing FPGF, etc. on Friday, 2/11/00. 2/8/00 > MWL faxed FPGF Reminder today. 2/11/00: > Recv'd FPGF, Rooming List and Hotel Informaiton Form via fax. > Total Pax = 95 (83 + 12) Rms / Pax 17 Q / 68 05 T / 15 06 D / 12 00 S / 00 TOTALS = 28 Rooms & 95 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As numbers are now guaranteed, please review, confirn and order as needed. Thanks! > MWL, Please see note / other requests on the Hotel Info Form and then call either Ralph O. or Elizabeth to find out what time that person will be arriving at the hotel. When he arrives we will go through our standard Musicate Check-In procedure with him rather than waiting until when Elizabeth and the group arrive later in the day. Also, if he is planning to arrive prior to the 3:00 pm check-in time, let him or her know that we cannot guarantee the hotel will have his room ready. I am also nearly 100% positive that they will not have the group's key packets ready until after 3pm. All of this is a moot point if he is planning to arrive after 3:00 pm! __X__ MWL __X__ ____ MPM ____ 2/15/00 > MWL spoke with Ralph O. re: above request. > Explained our usual procedure and informed him that their room keys would not be ready until 3:00pm. > He said the guy that is coming early would be flexible as far as time goes (he is visiting 2/16/00: > BJS explained ticket situation to MWL re: $5 surcharge since the average price of the tickets is $54.64 (aka $55). > MWL to called either Elizabeth or Ralph O. to get answer today since payment is due in NYC by 2/18. __X__ MWL __X__ 2/16/00 > Elizabeth called MWL back. > GO with the extra on the tickets for Les Miserables. __X__MPM__X__ 2/17/00: > BJS spoke with Ralph. > Didn't like the fact that they would be charged for Triples, etc. I told him that we were very upfront with this, even including our Q, T, D, & S rates in the brochure. I think his surprize is the fact that Elizabeth, the director, is making decisions on her own and he isn't happy to be losing power! Typical booster Bull S@#!. > Not happy with Elizabeth's decission to add the $5 surcharge for ther Les Miserable tickets. He will talk with her today. I explained the entire ticket order procedure - 2 to 3 week process. > He may want us to stop the payment for the Les Miserable tickets which was mailed yesterday. I told him we would need an answer by 5pm this afternoon, otherwise it would stand and they would be responsible. > He asked for other possible low cost suggestions, MPM & I came up with Beauty & the Beast and Miss Saigon. He'll share this with Elizabeth. > Should they elect one of these, we will have lost the Les Miserable tickets and the 2 - 3 week process will begin again. I told him there are no guarantees. > MPM, do nothing unless we hear from him later today! __X__ MPM __X__ 2/17/00: > Ralph called and spoke to BJS. At first he wanted us to work for Beauty & the Beast, but when I reitterated that we would then lose the Les Miserable tickets, he decided against it. Therefore, they will be going to Les Miserable as planned and as ordered and paid for! __X__ MWL __X__ __X__ MPM __X__ 2/24/00: > BJS prepared, faxed and mailed Statement & INV #2628, $16,046.30. Due: 02/28/00. > MWL, please process per SOP. __X__ MWL __X__ 3/2/00 > Recv'd check# 102, $16,046.30. Final Payment Invoice #2628---PIF. 3/29/00 > SMP spoke with Ralph he will be fraxing over final numbers before the cut off date to cancell people > I believe he said 3 people and he was worried about being penalize for no being able to talk to Marcey and get the final invoice. I told him it would be alright until Monday and he is faxing his info on this. > Received fax from Ralph delineating the three deletions and one name change. BJS marked changes on Room List in hotel file (on 4/4). > Total REVISED Pax = 92 (80 + 12) > Rms / Pax (REVISED) 15 Q / 60 06 T / 18 07 D / 14 00 S / 00 TOTALS = 28 Rooms & 92 Pax. > BJS revised IOG & Bible based on these REVISED numbers. > As numbers have been REVISED on or before their final Drop Dead Date, please review, confirn and order as needed. Please advise BJS as to anything we can NOT recover. I will need to provide a refund check to Client at Musicate Registration at hotel on Thursday of NY weekend 2. Thanks! ____ MPM ____ ____ SMP ____ 4/3/00 > MWL LM for Elizabeth @ school re: arrival and departure times. 4/4/00 > MWL LM for Elizabeth @ home and @ school. > If she does not call back by this afternoon, MWL will call Ralph O. Butthead. > They are on Spring Break, therefore, PLEASE FED-EX TO HER HOME ADDRESS: ELIZABETH MIXON, CHORAL DIRECTOR NORTHWESTERN HIGH SCHOOL 755 FALLS ROAD ROCK HILL, SC 29730 4/11/00 > Elizabeth called, spoke with MWL, to find out if there was going to be a microphone for them to use during performance. > MWL told her no. Also said we were looking forward to meeting her.
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