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Fri Oct 28, 2011
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Quince Orchard HS Band-Orlando, FL-'2011-12-15'
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Quince Orchard High School Music Dept.
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Trip Notes
( Print Note )
( E-Mail Corporate )
Rockville to Orlando 865 miles = 14.5 hrs non-stop 2/16/11: > BJS completed IOG based on the info rec'd from Bowl Games of America / Heritage Festivals as well as the proposal Phil sent me that he rec'd from Musical Celebrations International. > BJS ran rates. > BJS emailed IOG to Phil and asked him to give me a call so we can discuss some of the chages I made and the rates. > In my cover letter, BJS outlined the major differences between our Pkg and that from MCI. > BJS has not made any attachments in the system - awaiting my conversation with Phil before we proceed. > BGA (Bowl Games of America a.k.a. Heritage) required that we pruchase the 4-night hotel package and bowl activites from them, beginning at $419. 2/18/11: > rec'd EM from Phil -has been out sick - entire family with GI infection . . . Will try to call on Tuesday. 2/25/11: > Still no word from Phil, so BJS called and LVM in office for him to return my call. 3/3/11: > NO go to Jacksonville. > December 2011 - Not the first weekend. > Can only miss 2-days of school. > Maybe December 7 - 11, 2011 > MMDays and Your're Instrumental Workshop + Auxhiliration > Wanted 1-day in Disney and the rest Universal. > Did not realize they could not buy a 1-day disney package. > Needs all iinclusive budget to be close to $600.00. > Last day of school not until 12/23/11. > Cannot have Meal Credits (not allowed to use cash), so all meals have to be planned. 3/29/11: > Per em from Phil - > Ok so I have spoken to the leadership team of students and parents. Here are their requests. > Disney workshops they want these especially the one where we play the score to one of the animated features and record it in a recording studio. > Also would be looking for stuff for drum line and colorguard. > I know this would require a three day park hopper pass but that�s what they want. I�ve told them we would probably only use 2 days since they want to do universal as well. > Also, they want to have a day in Universal (Islands of Adventure) so they can visit Harry Potter. > One other piece of feedback - they want all this including transportation for $600 or less. Let me know what you can do and we�ll go from there. 4/14/11: > BJS sent PTP to Phil. 4/15/11: > rec'd response from Phil - > Thanks so much let�s do the following and then go ahead and get bus quotes. > Cut the following meal options > Ryan�s Grille Buffet Dinner - 12/8 > Hard Rock Caf� Breakfast 12/9 > Golden Corral Breakfast 12/12 > We�ll figure something out on our own. > Also Bryan, since we hosted North Alleghany HS�s jazz band on April 1, I believe you said that included another comp package for our trip plus $100 credit towards our next trip. Are these items included in what you sent? > Thanks for your work > I say make the changes and go ahead and get bus quotes. 4/18/11: > BJS deleted the items detailed above and re-ran the quote calling it the K Version. > $39 savings across the board. > BJS updated rates on Bible Screen and they start at $470. > BJS updated attachements and IOG. > PTP shows 3 comps, but it is actually 4 since they get one for hosting the NAHS Band while at MENC as well as a $100 Credit to be issued on Final INV. > BJS sent PTP Contract Version to Phil and cc'd Cindy. > BJS faxed CQRs to 8 companies from the required list. Some certificates expire before trip, but I am certain most all will renew. > ready for K once we have his charter chocie (which requires him receiving some quotes!). 4/20/11: > BJS sent 2 PPBCCs to Cindy for her to share with Phil (Eyre & New World). 4/25/11: > BJS sent 3 more PPBCCs to Cindy for her to share with Phil - Hunt Valey, Dillons & Rohrbaugh. > Asked her to get his choice so we can complete CN and mail this week. 4/26/11: > Per Cindy - Charter Choice is New World and BJS sent her contact infor for Phillip since they do NOT want the drivers they had the last time they went to FL - they were a nightmare. Phillip is going to call New World to let them know. > BJS requested K from New World. > HMS, as this is now going to K, please review and proceed as needed. BJS planning to mail CN NLT Friday, 4/29/11. Thanks! 4/29/11: > Per Cindy, school board says NO to trip to Orlando!!! > They want a trip to Williamsburg / Busch Gardens on Saturday, 10/22/11. New World Tours, Performance in Park and two meals. That�s it - nothing more. Phillip and all of the parents are PISSED - why should the board care, they don't provide any funding for the trip. . . > Orlando is CANCELD - BJS advised Jennifer at the BV Suites. 5/24/11: > Per Cindy, Orlando trip appears to be back on- she sent copy of a proposal he received from Peak Performance Tours - what a pile of SHIT! > Needs rate to be less than $600 per person all inclusive. > 5d/2n trip - dates on PPT proposal were dfifferent than those we were working with earlier this spring, so Cindy is trying to confirm dates with Phil. > BJS sent both sets of date to Jennifer at the BVSuites to see what she can do. > As soon as we have the dates confirmed, we will be able to complete revised PTP. > 2-Days at Disney with DPAOS, including Workshop and then one day / one park ticket for Islands of Adventure on Sunday. 5/24/11: > Dates are Thursday, December 15 - Monday, December 19, 2011. 6/2/11: > BJS completed K Version of PTP and then emailed to Cindy and she will share with Phil. > BJS updated rates on Bible Screen. 6/25/11: > BJS sent EM to Phil following up and then received this response - I did receive - unfortunately due to timeing I have to wait until after July 1 (fiscal year) to address/approve this. I will do as much work as I can know and will hopefully get approval shortly after July 4th weekend. Thanks for your work on this. Phil 7/19/11: > BJS sent EM to Phil to check status as he was not responding to Cindy. > All still on hold until August 8 when he gets back to school full time! > Asked BJS to resend proposal so he can "pounce" as soon as he returns. 7/20/11: > BJS emailed Phil copy of PTP Pack K Version.
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