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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Time:
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Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/3/11: > Rec'd RFP via website from Lynne German, CD. We would like to: > Perform at a Festival or other event > Spend a half day of free time touring the Smithsonian/Mall area > Spend the night in the D. C. area > Visit the National Cemetery and lay down a wreath > Leave from there to spend a day at a theme park--King's Dominion or Busch Gardens > Spend the night on the way home from there - OR to save expenses, leave in time to get home by 11p Saturday night > BJS sent RFP to DSC and discussed different festival options. > DSC is going to research the festival options for both Friday & Saturday and advise BJS so he can proceed with PTP planning. > BJS added to status schedule. 1/31/11+: > BJS completed IOG and then made attachments and ran rates. > BJS sent out CQRs. > BJS completed PTP and then scanned and sent entire PTP Pack to the Director as well as DSC and WAH. > Emailed indicidual files to DSC and WAH and then emailed QUOTE to JAF & WAH. > BJS told DSC in email that they could deduct $10 if no CAV and deduct $4 if no Charms. > BJS to email PPBCC as soon as they are received, directly to Lynne. 2/1/11: > BJS emailed PPBCC to Lynne from Fun Tours and Newton.> Copied DSC. > Still awaiting quote from Venture. 2/3/11: > BJS sent PPBCC for Ventures quote to Lynne and copied DSC. > Told hger we needed her coach choice ASAP since trip was getting closer. 2/24/11: > Per DSC, this is going to K, but the Orchestra has backed out, so she is awaiting work from the CD's husband (Ken German, 757-689-0820 - home; 757-613-2411 - cell) to see if the numbers we are worklig with (52-58) are still good. > BJS made adjustments to IOG in order to accommodate the Arlington Cemetery Wreath Laying. > On this past Friday, 2/18/11, we deleted the CAV, One Comp and Charms and our rates were: 189, 199, 219 & 279 (Students) 166, 179, 196, 256 (Adults). > Charter choice = Venture. > All is on hold until we get definitive answer on numbers from the group . . . Just waiting to get the final go ahead from DSC :>) 3/3/11: > Per DSC, the numbers are fine where we have them, base it on the number of pax we have been working with all along 58 (50 + 8). > Ready for K - based on the IOG and rates BJS and DSC worked thru on 2/24/11. > BJS updated PTP and called it PTP K ver. > HMS, as this is going to K, please review and update / proceed as needed. BJS to mail to DSC via FX SON on Friday (3/4/11) so she can deliver to the group on Monday, in time for their Booster Mtg Monday night. > Charter Choice = Venture. ____ HMS ____ 3/3/11: > Choral Boosters Association of Salem High School > 2688 Mulberry Loop, VA Beach, VA 23456 > Attn: Ken German, Trip Coordinator 3/4/11: > BJS mailed CN via FXPON to DSC for a Monday AM delivery so she can take to the School in VA Beach for their meeting on Monday evening. > Included MITP Application. > HRC was not available for Dinner, so BJS, HMS and DSC made the executive decision to do dinner and shopping time at Unoin Station via a $15 Meal Credit. > BJS updated IOG accordingly, - HMS, please review and update attachments as needed. Thanks! ____ HMS ____ 4/3/11: > BJS and DSC discussed rates based on lower numbers, 23 + 6 = 29, $50 increase across the board. > She will share with group thids afternoon via email and makle certain they know tomorrow is the DDD. > BJS updated numbers on Bible screen. > BJS updated IOG count as well - we shall see - I DOUBT THIS TRIP IS GOING TO HAPPEN!!! > BJS updated rates on Bible Screen for these lower numbers. 4/4/11: > Per DSC - this trip is a go and we will have signed K NLT tomorrow AM. > Want to delete the Guided City Tour if it is not too late to cancel and will replace it with shopping time at Tysons Corner. HMS, is it too late to cancel this? If not, please do. If it is too late to cancel, please advise ASAP. > BJS sent K to hotel with auth for non-refundable $500 deposit. > BJS sent email to Jessica to see if she has a smaller, less expensive coach available. > BJS sent EM to DSC to remind the director that we need their completed MITP Application faxed back - cannot guarantee that space is even still available in the competition . . . > All forms were also due 3/28/11. ____ HMS ____ 4/5/11: > Rec'd signed K via email, as well as completed MITP Application. > BJS scanned and emailed festival application to Debbie Steranko. > BJS sent em to DSC re: 36 and 47 passenger coach rates. > HMS, as this is now UNDER CONTRACT, please review and proceed as needed. ____ HMS ____ 4/13/11: > BJS spoke with DSC as they are still fretting the price being more than 250. > She spoke with Group Leaders last night and they wanted to cancel. She warned them against since we have a signed K. > Need total budget, including transportation, to be no more than $250. > Bus is $2,138 / 29 pax = $73.73pp. > We need our portion of the package to be $175 in order to make this work. > They are willing to fore go the festival (MITP) and just have us do the KD admission. > BJS made this change on the IOG and Quote Sheet, as well as deleting the time at Uniob Station and the $15 Meal Credit. Instead, they will stay at Smithsonian until 5PM and then go to Tyson's for Dinner and Shopping Time with a $10 Meal Credit. > KD admission will be by CCIS. > Meals at KD will be on own. > Rates are now starting at $175 - Q. Students and adultsd are all the same as there is no longer a festival involved. > BJS updated rates on Bible Screen. 4/14/11: > rec'd signed Addendum from Ken German. 4/18/11: > BJS scanned fully executed Addendum and faxed to DSC so she can get it on to Ken German. 4/18/11: > HMS, since this has gone thru so many changes, please review and update as needed. Thanks! ____ HMS ____ 5/4/11: > Finally received Room List - no other forms and we are all tired of waiting, so BJS completed HIF and FPGF is implied - based on RL. > TOTAL Pax = 32 (25 + 7) > Rms / Pax 6 Q / 24 2 T / 06 1 D / 02 0 S / 00 TOTALS = 9 ROOMS and 32 PAX (25 + 7). > BJS updated Bible and IOG accordingly. > BJS sent RL pack to hotel. > No Charms and No CAV dvd. > No Festival, so CCIS needs to order the KD tickets. > HMS, as these are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____
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