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Lovejoy High School Choir
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/14/99 > MWL spoke with Director, interested in Williamsburg Y2K. > Approx. 60 students + 10 Chaperones. (Director called back with this on 10/15/99). > MWL sent thank you for your interest fax with Sample IOG. 11/5/99 > MWL spoke with John Odom. > Put his tape, application and check in the mail today! Yeah!!! > Williamsburg!!!! :):) 11/10/99 > Recv'd App., $300, and tape. 11/13/99: > BJS completed IOG, Bible & Contract Packet. > MWL, please process and mail per Musicate CN SOP NLT 11/15/99. > Contract & Deposit due: 12/10/99. > MPM, please track our room block usage for this and all Musicate hotels beginning now, if not already doing so! Thanks. __X__ MWL __X__ __X__ MPM __X__ 12/13/99 > Recv'd Deposit check#12102, $1,000. 1/5/00 > MWL spoke with John about sending signed Contract. > He looked in his CN and found it ("sorry") . > John will be faxing signed Contract this afternoon. 1/6/00 > Recv'd signed Contract via fax this morning. 1/27/00: > BJS prepared Statement & INV #2569, $10,507.70. Due: 2/4/00. > BJS faxed & mailed to Client's attention. > MWL, please complete SOP! __X__ MWL __X__ 2/4/00 > Mailed FPGF Reminder Letter today. 2/8/00 > Recv'd First Payment. Check#12280, $10,507.70.Invoice #2569 PIF. 2/28/00 > John Odum called spoke with MWL. > Just had some questions about the layout of the Rooming List, i.e. not "exactly" right number to fill a suite. > He understands. He will be faxing by 3/3/00. 3/3/00: > Recv'd FPGF, Rooming List, Hotel Info Form via fax. > Also recv'd Musicate Seating/Set-Up form. > Total Pax = 87 (83 + 4) > Rms / Pax 13 Qt / 65 03 Qd / 12 03 Tp / 09 00 Db / 00 01 Sg / 01 TOTALS = 20 Rooms & 87 Pax. > BJS revised IOG & Biblle based on these guaranteed numbers. > As these numbers are now guaranteed, please review and confirm as needed. Thanks! __X__ MPM __X__ __X__ SMP __X__ 3/17/00 > John called, spoke to MWL and said to keep Rooming List numbers as is. Thanks! 3/19/00: > BJS prepared, faxed and mailed Statement and INV #2648, $10519.30. Due: 3/20/00. > MWL, please process per SOP. __X__ MWL __X__ 3/23/00: > John needs to cancel one student---C. C. Houston (female). > MWL explained the contract. > When this is processed, John will need some sort of official note on letterhead if beyond 30% fee--the student is a ward of the state and since the state paid for her trip, they will need this additional documentation ONLY IF beyond 30% cancellation fee. > REVISED Total Pax = 86 (82 + 4) > MPM made changes on Room List (3/24). Revised break-down is as follows: Rms / Pax 12 Qt / 60 04 Qd / 12 03 Tp / 09 00 Db / 00 01 Sg / 01 TOTALS = 20 Rooms & 86 Pax. > BJS revised IOG & Bible accordingly. > MPM, please advise, is there anything that has already been paid and guaranteed that we will not be able to recover for this cancelled student? If not, I will charge Client for nothing other than the 30% cancellation fee. Thanks! ____ MPM ____ ____ SMP ____ 3/25/00 > Recv'd check #12434, $10,519.30, final Payment Invoice #2648---PIF. 3/28/00: > MWL spoke with John. > MWL faxing Charter Company Info Form to John to complete and return today. > Arrive on Thursday @ 3pm. > Depart Sunday @ 9am. 4/24/00: > BJS completed Final Itinerary packet and faxed advance copy of FI to school. > FedExed this afternoon SON to school address. > Please forward to all involved as needed. Thanks! ____ MPM ____ ____ SMP ____ __X__ MWL __X__ 5/1/00 > John called to ask we could add a single person room. > Name : Wayne Rich, Assistant Principal. > JUST need Room. > Want to know about hair dryers and irons? > Yes, Hair dryers and Irons in each room. > Forget about adding a room---he will room with John. > No Problem.
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