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Marysville High School Band-Orlando, FL-'2012-04-10'
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
Marysville to Orlando = 980 miles / 16.5 hrs non-stop 10/5/10: > BJS completed IOG and then faxed CQRs. > BJS secured quote from Jennifer at BV Suites. > BJS made attachments and then ran rates. > BJS completed PTP and emailed PDF file to Jim and WAH. > BJS emailed quote to WAH & JAF. 10/6/10: > Rec'd em from Jim - I just heard from Bill at Marysville HS. > He would only want to do the SpectroMagic Night-time Parade. > No "Your Instrumental," Clinic. > A sight visit would not be necessary as they've been there so much. > He would want security and an escort. > Can we make these adjustments and then I'll reschedule visiting Bill and hopefully the bus quotes will be available to include in the quote? 10/6/10: > BJS updated IOG with changes. > BJS updated rates. > BJS completed PTP Rev1. > BJS made NO changes to the attachments - will wait until we get the final approval for the package. > BJS emailed Jim - Please see attached Pre-Trip Planning Proposal Revision 1. > Per your direction, I have deleted: You're Instrumental Workshop (since deleted, no longer separate student and adult rates - they are all paying the same amount). Sight Visit (no effect on rates since this is truly provided on a complimentary basis) > I have added: CCIS Tour Escort for the duration of the trip Hotel Security (2 guards for 6 hrs each night) Charter Quote and PPBCC from Cleveland Southeastern Trails. (Still awaiting quotes from Anderson & Lakefront) > Rates have dropped $10 per person by making these changes. Again, adult and student rates are now all the same. > We cannot guarantee the SpectroMagic Nighttime Parade - only request it; however, I suspect there will be no problem since we are starting so early. > I will also email individual files in a moment (done) 10/6/10: > BJS emailed Jim the quote from Anderson. 10/12/10: > BJS emailed Jim the quote from Lakefront Lines Columbus. It is the least expensive of the three. 10/13/10: > Jim called while mtg with director - should they add another night at hotel and make the Disney pass a 4-day Standard with additional DMCoupons, sextuple rate would increase about $60 pp. > Add the extra night and corresponding park meals with a 3 day standard disney pass and one day / one park for 4th day at Universal, sextuple rate would be about $105 additional. > BJS made sure Jim makes it clear that these are just ball park figures. . . 10/26/10: > Per Jim's conv wth Director, leaning toward the 4th day at Disney. > Bill also wanted to know if going in February would garner better rtaes and I said we could go whenever he wants; however, runs risk of Winter weather getting out of the north in February and since the Daytona 500 and Prsident's Day are both in February, really not going to be any less expensive. 10/28/10: > Jim forwarded email to BJS from Robb Hildreth - > Thanks for all the time you have put in to help us decide on a trip. With the extra day at Disney (I think you told Bill it would be about an extra $60, including hotel, etc.), > Could you list all the inclusions of the trip and the total price? > We'll also assume it will be mid-April 2012. > To be fair, we would like to compare "apples to apples" with Bob Rogers Travel, but we will take your suggestion of "blind pricing" so that neither company knows the price of the other. If you'd rather not say the total price right now, that is OK. > We need to use the same bus company, etc, as an example to make a fair comparision. > Thanks again! > Robb Hildreth, Marysville Bands 11/2/10: > rec'd email from Jim - > Marysville definately wants to go with the additional day in Orlando staying at Disney (as a 4 day pass instead of 3 day pass). > Would like a Proposal that includes the 4th day departing 1 day earlier. > They may, however, want to or need to change the dates so... > Can you just add the extra day and we'll change the dates if needed? > Bill, (the head dir,) really wants the Spectro Magic Parade. 11/9/10: > BJS and Jim discussed new dates > Addition of 4th day at Disney > Revised PTP for Bill and comparison to BRT . . . 11/10/10: > rec'd the following from Jim - > Leave after school on Tuesday, April 10, 2012. > Bus overnight, get there Wed, 4/11. > Hotel nights on Wed, Thursday, Friday. > Parade Day on Saturday(?), leave that night & bus overnight. > Get back to Marysville on Sunday, April 15, 2012. > They'd also like a first payment to be at the end of this January and be about $100 per person. 11/11/10: > BJS completed PTP Rev 2 based on the new wants and new April dates. > BJS emailed compete PTP Packet to Jim so he can send to Director(s). 11/12/10: > BJS mailed hard copy of PTP Rev 2 to Bill's attention.
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