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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/8/10: > Rec'd specs from Wayne via a referral from Jim. > Rec'd another list of inclusions and rates. 6/10/10: > BJS completed PTP and emailed to Jim & WAH. > Jim is delivering hard copy to Director late this afternoon. > Included apples to apples p[ricing and then also showed rates for all-inclusive which showed that for $38 more than the other company's ($570) rate, they could get $40 worth of meals en route, CAV, Comp Site Visit and CHARMS. > Jim will get go ahead this afternoon as well as director's home address and then BJS will send hard copy of PTP and MMDays Application to him directly. 7/30/10: > Wants K based on the Apples to Apples rate / pak beginning at $409 + bus. > Anderson is charter choice. > BJS to have K for Jim to take with on Wednesday. > Already applied to MMDays - BJS will create stock letter so he can send it to MMDays to let them know that we are now the group's offical travel planner and copies of all correspondence should come to us and CCIS will be purchasing toicketsd on the group's behalf. 8/3/10: > BJS completed CN so Jim can take it with him following tomorrow's training session. > Included letter for Jerry to copy on school letter head and mail to Disney since he had already submitted the MMDays application materials. > K and First Payment Due 8/31/10, Inv #4889, $15,500.00. > BJS emailed CN pdf to WAH, Jim and JAF. > HMS, as this has gone to the Contract Stage, please review / update and proceed as needed. Thanks! __X__ HMS __X__ 8/26/10: > Per Jim - Jerry has received word from Disney that they will be in the Saturday night Parade in the Magic Kingdom. > BJS updated IOG to reflect this change. > They would also like to have Dinner on Friday night in the Crystal Ballroom at the Magic Kingdom (instead of Planet Hollywood). BJS attached the Crystal Palace and then called WDW to try and get info on group reservations. ON Hold time was projected ot be more than 30-minutes. > BJS did NOT delete the Planet Hollywood attachment, because we are not sure they are makiung these changes yet and I see where HMS already had a reservation for PH on 3/5/11. Due ot their MMDays Performance, this would need to be changed anyways, but we might as well wait until all decisions are final. > Another change would be the addition of Medieval Times on Thursday night, instead of the Pizza Party at the Hotel. > BJS to contact Anderson coach and make sure this is OK with them. BJS sent updated IOG to Esther for her review / comment. > Group also wants to see the rate for 10 / suite since the 2 BR suites will actually accommodate as many as 10. 8/27/10: > Jim called after speaking with Jerry. > Does NOT want to add the expense of the local charter co for transfers the first night in Orlando. > Need to keep the first day and night in Orlando as we originally had it planned with afternoon at Downtown Disney and then hotel check in followed by Pizza Party & Pool Time at the hotel. > Do Medieval Times on Friday night instead of Thursday - that way they can use their own coaches from Anderson. The reservation BJS made with Rachelle at Medieval Times will need to be changed from Thursday to Friday. > They will NOT be going to Planet Hollywood at all, so this reservation will need canceled. > Forget about dinner at the Crystal Palace altogether. . . Just keep a Disney Meal Coupon for Dinner. > BJS updated IOG accordingly BUT made no changes to attachments. > Group also needs rate for 10 students per 2 BR Suite. > HMS, please review and update attachments, etc. and proceed as needed. > After Jim showed new IOG to Jerry and spoke with him again at the school on 8/30/10, he is good to go! > Needs revised Rates, Revised Invoices and revised CN pages. > BJS completed revisiosn as needed, including 10 / 2-BR suite rates, adding additional dollars for Medieval Times, etc. Rates now start at $429 / 10. All rates went up $30 per person across the board. > BJS emailed all revised CN pages to Jerry and Jim, including Room List set up for 10 / Suite. > HMS, please review and update attachments., etc. as needed. Jim says that Jerry is to sign the K and mail the deposit tomorrow, the due date of 8/31/10. __X__ HMS __X__ 9/1/10: > BJS sent EM to Jim to make certain he and Jerry rec'd the revised CN pages and also to see if he has mailed the letter to MMDays appointing CCIS as their travel planner. > Also asked when we might be receiving the signed K and First Payment. 10/18/10: > rec'd check #2124, $10,000.00. This is a portion of the first Payment INV, but at least it is something. > BJS reminded Jim that we still need the group's signed K. > HMS, as this group is now UNDER CONTRACT (implied by receipt of $$$), please review and proceed as needed. Thanks! __X__ HMS __X__ 10/26/10: > Per Jim, they are thinking +/- 80 students, so about 12 2-BR Suites for the students and about 22 adults - we will request 8 1BR & 8 2BR suites. 1/27/11: > Per Joe Fetzer, 23 Total Adults > 5 2-BR suites with 4 adults / suite = 20 Adults > 1 2-BR Suites with Three Adults = 3 Adults > 79 Students total, all in 2 BR Suites > 3 2-BR Suites with 27 Male Students (9 / suite) > 52 Femaile Students in 5 2-BR Suites with 9 / Suite and 1 2-BR Suite with 7 Femaile Students > Total Suites for group, ALL 2-BR Suites = 15 (+ 2 driver suites). > email Joe: fetzerhome@peoplepc.com rates for the 2-BR Suite Package when there are just 1 - 5 people in those rooms. > Per WAH - delete Pizza at Hotel and delete hotel Security. 1/27/11: > BJS sent revised rates to Joe Fetzer and copied WAH. > Also sent oe the letter from Anderson and updated charter rates = $7,397.52 / coach x 2 coaches = $14,795.04. > Joe is to send forms this afternoon. 1/27/11: > Rec'd FPGF, HIF & RL. > Total Pax = 102 (79 + 23). > RMS / PAX 8 9s / 72 0 8s / 00 1 7s / 07 0 6s / 00 0 5s / 00 5 4s / 20 1 3s / 03 0 2s / 00 0 1s / 00 TOTALS = 15 2-BR Suites and 102 PAX (79 + 23) > BJS updated IOG and Bible accordingly. > No CAV (client's choice from this Fall) > Numbers are within minumums, so rates are good. > HMS, as these number are now final and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/2/11: > BJS emailed and mailed INV #4961, $19,028.04 and STATEMENT. > Total Due on Account = $48,721.00. > Emd to Jerry and Joe Fetzer, Booster Parent. 2/7/11: > Rec'd check #2211, $42,431.04. > Balance due on account = $6,289.96. > Once JAF enters payment, BJS will email updated Statement. 2/14/11: > Over the past few days, WAH has been in contact with Joe Fetzer and they want to add a total of three (3) more pax, 1 adult male and two students, one male and one female. > REVISED TOTAL PAX = 105 (81 + 24) > RMS / PAX - REVISED 2 10s/ 20 6 9s / 54 1 8s / 08 0 7s / 00 0 6s / 00 0 5s / 00 5 4s / 20 1 3s / 03 0 2s / 00 0 1s / 00 TOTALS = 15 2-BR Suites and 105 PAX (81 + 24) > BJS updated Bible Screena nd IOG accordingly. > NO CAV - so no reason to update that. > BJS emailed and mailed Late Add INV, #4968, $1,259.00. > BJS sent updates for RL to Melissa at the hotel. > HMS, please review and proceed as needed. They are aware that there are no more changes!!! __x__ HMS __X__ 2/24/11: > BJS completed Final Itinerary and emailed to Jerry and Joe, as well as Esther at Anderson and WAH. > Complete FI Packet to be sent via FXSON on Friday for a Monday arrival at the school. 2/25/11: > BJS mailed FI Packet via FedEx. 2/28/11: > rec'd Receipt Form from Joe Fetzer. 3/2/11: > BJS mailed Welcome Home Card to Gerry.
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