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Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/15/99 >Met with Allen and Carrie Haacke-Golden (Choir Dir.) about their trip. >Want to go to Toronto and do a festival---Music Showcase or Music in the Parks. > Check back to confirm dates before pursuing. 9/30/99 >LM for Allen to confirm dates. 10/5/99 >Allen called. Dates are good for 5/18-5/22. He asked to find out which festivals were going on that weekend. >Would like breakfast at the Falls on Friday and return through the Falls at night on Sunday night. ("similar to previous trip") >Under $400 >National Coach if possible..likes them. >2 different hotels for Band and Choir. A place with 6 per suite is fine. >Told Allen we would get something together for him. Did not mention a time frame. __X___BJS__X___ 11/10/99: > Choir & Band are similar trips, but different enough to warrant two separate files in order to keep straight, especially since they would prefer two hotels, in close proximity to one another as we have done in years past. I would start with the Holiday Inn Don Valley and see if they can recommend a comparable property nearby. If not, would it be possible for them to separate the band & choir into two different wings of their hotel? > MWL to set up CFS per SOP. > BJS completed IOG & Bible, wants coaches from National Coach, but might not hurt to see a quote from Newton and Tourtime. (3-47s for the choir). > I guess the only difference between the Band & Choir is the possibilty of 2 hotels. I have done the same inclusions and festival co., all at the same times. > BJS planning to deliver PTP at VMEA. __X__ MPM __X__ 11/17/99: > BJS completed PTP. > MWL, please process per SOP and BRING with you to VMEA, including Music Showcase Application. > Bring 2 additional photocopies, 1 for BJS to work from and one for Allen. > BJS to meet with Clients at The Homestead. __X__ MWL __X__ 11/20/99: > BJS met with Carrie at The Homestead. > Not real pleased, she was expecting more things musical. Doesn't quite get and or like the festival idea. Allen warned her of this! Has a few questions? 1. Is their a symphony, opera or preferably a choir concert of some type available during their visit? She would prefer this to Mama Mia (the musical), eventhough she knows absolutely nothing about it! BJS to forward show's informational video for her review and a possible decision. Are there any other musicals or plays available that weekend? Performance would probably have to be on Sunday afternoon or evening. 2. Is Fantasia 2000 playing at the IMAX? If so, can it be requested for their visit? 3. Are the Toronto Blue Jays (baseball) in town during their trip? 4. She would like a second performance opportunity. A church service would be fine - She'd have the massed choir of 120 sing 1 selection. Her small select groups of 20 & 27 could sing +/- 15 minutes of prelude music. She also has a women's show choir of 22 and an unselect Concert Choir of 42 (mixed) that would need to perform. She may have some contacts in Toronto and will try to work with them in setting up the performance. > Once we have the answers to these questions, we are to share the options with her for her decision and then she will be ready for the final revision and contract. > SMP, please secure coaches from NCW, if not already under contract. > Hope to have answers to Carrie by 12/3/99 if at all possible. __X__ SMP __X__ _X__ MPM __X__ 11/30/99: > MWL mailed Mama Mia informational video to Carrie for her review and input. 12/8/99: > Answers to above questions: > Blue Jays: Yes playing vs Chicago White Sox 5/19 [7:05], 5/20 [4:05], & 5/21 [1.05]. > No Opera, latest performance is April. > No Choir or Band performances during that period > Toronto Symphony playing 5/20/00 at 7:30 pm (same time as Awards Ceremony in Park). > Ballet - Cinderella playing 5/17 - 5/21/00 2pm matinee, playing at Humming Bird Centre on Front and Yonge St. > Fantasia - Not at Ontario Science Centre. 12/8/99: > BJS spoke with Carrie. > She has not yet looked at video, will try to watch it this weekend. I told her it was only 3 minutes, so do it when she has a moment. > Discussed other options, baseball, symphony, ballet, etc. (symphony is really not an option since concert is during Awards Ceremony at Park). > She will think about it and get back to us. 1/5/00: > BJS called Carrie. She will call back this afternoon. 1/5/00: > Spoke with Carrie, needs to check appropriateness of Show for her grade level. Wants to make certain that it is not too sexually oriented, etc. We are to call theatre for their age appropriate "Rating". > She will discuss symphony vs. awards ceremony with Allen this afternoon and get back to us tomorrow with final decision and directive to proceed to Contract. > FYI, she shared that her first deposit is due from her students on 2/1/00. 1/5/00: > BJS spoke to Mirvish Group Sales re: age appropriatness of Mama Mia. They have assured us it is fine. A few mild four letter words, but no strong sexual content or violence, etc. 1/5/00: > Per Allen, they have finally made some decisions and are ready for Contracts! > BJS revised IOG as requested. > They are keeping Awards Ceremony will not be able to do the Toronto Symphony as he had hoped. > Keep the musical, Mama Mia. > Delete Ontario Science Centre Omnimax. > Delete Eaton Centre Shopping. > Proceed directly to hotels after leaving Niagara for 3 pm check-ins. > Add Toronto Blue Jays Baseball on Friday evening with possible Anthem performances > MPM, please check with Blue Jays on availability of both tickets and anthem performance audition procedures / availability and ticket rates. > Dinner Friday pm will be via a $10 Meal Credit. > Those not interested in attending the Baseball Game Friday pm would like the option of attending the Ballet (Cinderella). MPM, please advise as to times, availability & rates. > Delete Lunch at the Hard Rock and replace with Sai Woo, prior to the musical on Sunday. > Wants to add a brief stop at Niagara Falls to view on Sunday night, after departing for home. > All-inclusive budget remains at approx. $400. > They feel as secure as they can be at this point with their numbers. > BJS to have Revision and Contract Notebook to both Allen and Carrie by the middle of next week. __X__ MWL __X__ __X__ MPM __X__ __X__ SMP __X__ 1/17/00: > BJS completed Contract Packet as well Deposit (#2560, $5,700 - due: 2/4) & 1st Payment Invoices (#2561, $20,571 - due: 2/18) > MWL, please process and mail per SOP. Don't forget to include Border Crossing Information. Knowing Allen & Carrie, you may also want to include another festival application. Did we do one earlier with their PTP? Regardless, to save one of their "we don't have a festival application calls" . . . > As this has gone to the Contract Stage, please review and confirm as needed. Thanks! _X___ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/26/00 > Carrie called from home was unsure of invoicing procedures, amounts, etc. > Read the hard copy amounts, etc. to her over the phone. > Didn't she read her CN??? Anyway... > Told MWL she wants another performance opp---she doesn't think the National Anthem, if secured, will be enough. > MWL will pass on to BJS for investigation. __X__BJS__X__ 2/1/00 > SMP spoke with Carrie > she was calling to make sure it was alright that she could not get her stuff in on time because she has not seen her kids - abviously > I told her it was okay 2/16/00: > Per Carrie, she realizes things are behind. I told her we understand due to snow days; however, a number of our vendor deadlines are now due so things need to get moving along!!! > She said no problem and she'll get things to us. (When, I don't know!!!) 2/18/00: > Per Carrie, check went in mail today. > She cannot sign Contract, but is paying her money; therefore, she accepts the terms therein. > She will resign and return festival application with check. > MWL mailed FPGF reminder packet today. > BJS also reminder her that FPGF, etc. would all be due on 3/17/00. > For what it is worth, their total count currently looks to be more in the 95 - 110 range. We were planning on 115 - 130! 2/23/00 > Recv'd Check# 34462, $5700.00 Deposit Invoice# 2560, PIF. 2/28/00: > BJS faxed OK TO PAY re: Mama Mia tickets. Due back in our office NLT 11AM on Friday, March 3, 2000. If not received, Toronto will release the order. My OK TO PAY stated exactly that. We'll see. . . __X__ MPM __X__ 3/15/00 > MWL faxed FPGF Reminder today. Due 3/17/00. 3/21/00 > Carrie called and spoke with MWL. > She had some ?'s about non-U.S. citizens crossing the Canadian border. > MWL did not know the answers, need to call Carrie back. > After many attempts, MWL got the US Immigration ph#: 716-282-3141. > MWL to call Wednesday AM w/ info. 3/22/00 > MWL left the Immigration number in a message for Carrie @ school. > Told her to call if any ?'s. 3/28/00: > Recv'd FPGF, Rooming List and Hotel Info Form today via fax. > Total Pax = 105 (90 + 15) > Rms / Pax 02 Qt / 10 20 Qd / 80 00 Tp / 00 07 Db / 14 01 Sg / 01 TOTALS = 30 Rooms & 105 Pax. > BJS revised IOG and Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm and order as needed. > NOTE: SIX OF THE CHOIR PARTICIPANTS ARE GOING TO THE BALLET RATHER THAN THE BASEBALL GAME. Please order accordingly! Thanks! ____ MWL ____ ____ SMP ____ ____ MPM ____ 3/29/00: > Carrie called and spoke to MPM - dropped one chaperone. (don't know which one as she didn't give us any names for chaperones!!! > Revised Total Pax = 104 (90 + 14) > Rms / Pax 02 Qt / 10 20 Qd / 80 00 Tp / 00 06 Db / 12 02 Sg / 02 TOTALS = 30 Rooms & 104 Pax. > BJS revised IOG and Bible based on these guaranteed numbers. > Tucker Choir will be using the Band's 2-55s and the Band will be using the Choir's 3-47s. ____ MWL ____ ____ MPM ____ ____ SMP ____ 4/21/00: > BJS prepared & mailed Statement & INV #2660, $14,954.20. Due - 4/3/00. Total Due on Account = $35,525.20. > MWL, please process per SOP. __X__ MWL __X__ 4/28/00 > Recv'd check #34794, $20,000.00, First Payment Invoice #2561---partial. 5/1/00: > BJS prepared, faxed and mailed Statement. Total Due = $15,525.20. 5/4/00 > Carrie called and spoke with MWL. > She wants to delete another chaperone and add a student. > Per MPM, does not SEEM to be a problem, but we will need to check. > Will wait for Carrie to call back with where to put additional student. > She also questioned the fact that we had charged her with a cancellation fee for cancelling one chaperone within 24 hours of having sent the Rooming List. > Per BJS, MWL told her that b/c we recv'd the Rooming List 11 days late, the turnaround didn't matter---she had guaranteed 105. > She begrudgingly understood. 5/8/00 > MWL faxed Carrie regarding no performance at the baseball game. 5/9/00 > Carrie called and spoke with MWL. > She needed to know how many buses she had and how many they seated. (2--55's). > She is also a little confused about her numbers. MWL explained what we had in our system. > She will checking her list and calling me back later today. > MWL also tried to confirm DSC appointment for Thursday. (3:30pm). Check on call back. > Yes, 3:30 is fine. 5/11/00: > DSC delivered Final Itinerary to Client. They did not have the $, so she left only the Final Itinerary and the Bank Request Form. She will return with remainder on Monday. 5/15/00 > DSC delivered balance of Materials. > Recv'd check #34887, $15,525.20, Invoice #2561 & #2660---PIF. 5/16/00: > BJS spoke with Carrie re: Driver's needing 8 hours off. She is fine with having the baseball attenders ready to depart the Stadium when the ballet is over (approx. 10 pm). 5/18/00: > BJS LM for Carrie to call. I wanted to share with her the Candian Coaches information for Sunday morning. > Allen said he would explain it to her, BJS also faxed info to both her and Allen.
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