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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
PREVIOUS CORRESPONDENCE IN WRITTEN FORM IN FILE! 10/19/99: > Jeff called, assisting Jodi with San Antonio trip, had questions re: payment schedule, bus drivers rooms, complimentary packages, adding possible performances Sunday am & Sunday pm. He has some contacts in San Antonio area, so I encouraged him to do this himself and he agreed. > They will be handling their own transportation. > In light of performance additions, they may not be leaving until approx. 9pm on Sunday. 10/25/99: > Rec'd Application > Recv'd check# 1359, $300 Registration / Clinic Fee, inv.# 2470--PIF 10/31/99: > BJS completed Contract Notebook, as well as IOG based on conversation with Client on 8/30/99 & 10/19/99. > MWL to porcess & mail per SOP 2-day, USPS ($3.20). Marcey, unless noted otherwise, SOP will always be USPS, 2-day ($3.20)! I am tired of typing it!!! > Don't forget to include Musicate sticker, Y2K borchure, Seating / Set-up form, and the IOG I have included with stack (please put sample sticker on this one), also original of Registration ($300) Invoice stamped PAID. > See me before sealing, since this is our first one to San Antonio. > Contract & Deposit due: 11/24/99. We also need audio recording! __X__ MWL __X__ __X__ MPM __X__ 11/22/99: > Received Signed Contract. > Received Deposit Check #1363, $1,000. > Received Charter Co. Information Form asking CCIS to make reservation for Driver's Rooms and charge Client accordingly. I don't know how many rooms for Drivers. MWL, please call Jody & find out. Also, I will revise the form so that this information is requested. > MPM, when blocking Musicate groups, be careful, this group is only in San Antonio for 2 nights, Friday & Saturday. __X__ MWL __X__ __X__ MPM __X__ 11/29/99: > BJS completed INV#2502, $13,908.04, due: 12/31/99. > MWL, please process & mail per SOP. __X__ MWL __X__ 11/30/99 > MWL spoke with Jody---she needs 3 rooms for the bus drivers. __X___MPM__X___ 12/3/99 > Anna (student teacher) called to say numbers have shifted slightly. > Have dropped to 85+/-. > Also, only 2 rooms for bus drivers. __X___MPM__X___ 12/22/99 > Recv'd First Payment, check# 1370, $13,908.04. 1/3/00 > Mailed FPGF Reminder Letter today. 1/27/00 > MWL faxed FPGF reminder today. 2/3/00 > Recv'd FPGF, Rooming List, and Hotel Information Form today. > TOTAL PAX = 96 (84 + 12) > Rms / Pax 01 Sx / 06 14 Qt / 70 02 Qd / 08 00 Tp / 00 06 Db / 12 00 Sg / 00 TOTALS = 23 Rooms & 96 Pax. > BJS revised IOG and Bible accordingly, based on FPGF numbers. > As numbers are now guaranteed, please review and confirm as needed. Thanks! ____ MPM ____ 2/4/00 > Jody called to ask for total balance due. > MWL informed her that her FPGF, etc. only just arrived 2/3/00 due to weather. (Apparently, she had sent it over a week ago.) > Jody would like a call when we will be sending invoice so she can nail down an amount for her kids' last payment. > MWL said no problem. 2/4/00: > BJS prepared Statement & Invoice #2586, $9,991.36. Due: 2/15/00. > MWL, please process & mail per SOP. __X__ MWL __X__ __X__ MPM __X__ (see previous page) 2/4/00 > Jody called, spoke with MWL. > She added one more room to the Charter Co. Info Form. 2/15/00: > BJS just saw note re: additional room for the Charter Company; therefore, he had to revise invoice #2586 and faxed and mailed along with Statement to Jody. > MWL, please make me aware of any change like this, for I have to charge them accordingly. Thanks. > Please process revised Invoice & Statement per SOP. _X___ MWL __X__ 2/18/00 > Recv'd check #1391, $10,311.06. Invoice# 2586 PIF. > Also recv'd Musicate Seating/Set-up Info. 3/20/00: > BJS completed FINAL ITINERARY. > Please porcess per SOP and mail today via FedEx S.O.N. > Please forward to all involved as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ ____ MPM ____ 3/27/00 > Per Jody, just for our information. > Singing at San Marcos HS @ 11:30am---approx. arrival is still 3pm on Friday. > Need to see if they can eat breakfast earlier---need to depart by 8:15am on Sunday. > OK per BJS for them to show up to breakfast @ 7:30am on Sunday. > Singing at San Jose Mission Church at 9:00am Mass. > Will be doing a Murder Mystery dinner thing @ Spaghetti Warehouse @ 5:30pm on Sunday. 4/10/00 > Jody called. > Apparently one of the drivers got charged for one night at the hotel. (Strange.) > MPM to call the hotel and find out Roger Ate (ahtay). $162.28 > Bus Company---Northfield Bus Lines--(507) 645-5267---Margaret = contact.
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