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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/25/09: > Per DSC from Duane - > I need New York for $600 or less. > Depart 7AM on Thursday...Return Sunday any time > Dinner Thursday evening at Tony Romas? > Two Shows...Blue Man Group and Spam-a-lot > One concert anywhere a concert band can perform with a crowd or a recording session in a great hall. Carnegie Hall? > I've arranged Transportation. > Can we do this? 804-723-2234 10/5/09: > BJS EM hotel specs to BMG. 10/9/09: > BSJ completed IOG with DSC. > Decided to make it a 3d/2n trip in order to better meet their budget guidelines. > Transportation is on won. > BMG is working to confirm hotel. > HMS, please make attachments, with exception of hotel B-fasts, so BJS can complete PTP and Rates this afternoon. I think the only thing that may require a call is the Intrepid Museum performance. If it will not work where I have it in the IOG, either that same day in the morning, or the next day in the morning. Thanks! __X__ HMS __X__ 10/9/09: > BJS completed PT and emailed to DSC and WAH. > DSC is emailing to Duane this afternoon 11/23/09: > BJS sent Congratulations note card to Duane on outstanding VMEA performance. 12/9/09: > BJS and DSC discussed his final needs for the IOG and PTP. > Transportation is on own (as it has been since 10/2009). > Hotel is confirmed with BMG as the Crowne Plaza Meadowlands. > Does NOT want performance at Intrepid Museum. > Wants performance at an indoor venue like the Madison Avenue Sculpture Garden. HMS, please work this thru New York Offstage (woo hoo!!!). > BJS revised IOG to meet his specifications. > Dinner Thursday evening is at the hotel (Crowne Plaza Meadowlands) - their $15 Pasta Buffet Menu from the system. BJS called and spoke with Annia about this and Geovanna will send confirmation email to my attention. > Show choices = Blue Man Group (prefers Friday evening at 7PM and then a Matinee on Saturday, in order of preference, Lion King, Wicked, Phantom. BJS sent email to Kevin with these specs and asked him to confirm with HMS directly. > DSC EM this revised IOG to the Client for his final approval. > HMS, please review IOG and make necessary attachments / adjustments. BJS to send revised PTP and Rates as soon as possible. Hopefully we will hear something from Kevin before the end of the week :-) Thanks! __X__ HMS __X__ 12/10/09: > BJS completed PTP Rev1 and EM to DSC and staff so she can send on to Duane. 12/11/09: > BJS realized incorrect room rate in the quote, so BJS adjustred and made DSC aware of issue. > BJS corrected on QUOTE and then we both updated the rates on PTP Rev1 and she is sending to Duane so he has the corrected info / rates in his PTP Rev 1 copy. > Rates on Bible Screen are correct, starting at $479 Qd. 1/8/10: > Per DSC, Group is Ready for Contract !!!! > Want Intrepid Performance at some point in Friday, 4/16/10. HMS needs to confirm that this is still available and an option. - once done, BJS will revise IOG accordingly. > Phantom OK to Pay has been sent by HMS and is due sometime very soon - Director confirmed he has it and will get it back accordingly. Going to Phantom of Thursday night, 4/15/10 and Blue Man Group on Friday night. > Director wants to know if the chairs will be set up for them or do they set up for themselves. Either is no trouble. FYI - the program will (can) last up to 1 hour or as long as the Intrepid will permit should it be less than 1 hour. They will need electrical access for their amplifiers. > DSC has made Duane aware that since this has dragged on so long, we must re-confirm availability on everything . . . > HMS - BJS revised IOG based on Intrepid between 2pm & 4pm on Friday afternoon (1/12/10) > HMS, as this is going to K, please review / update and proceed as needed. Thanks! CN to mail NLT 1/14/10. ____ HMS ____ 1/12/10: > BJS updated Rates on Bible Screen to reflect expected participant count of +/- 75 pax based on Phantom OK TO PAY received late last week which said to order 75 tickets. 1/13/10: > BJS mailed CN via USPS 2-Day Priority Mail Service to Duane's attention at the school. > K due 1/20/10. > First Payment due 1/25/10. > BJS emailed files to DSC, JAF & WAH as needed. 1/15/10: > Duane called BJS - has contract BUT was expecting a 4D / 3N trip and has always been expecting that. > BJS explained that we have been explaining from the beginning that you cannot do 4D/3N in NYC with two shows, attractions, and all meals for $450 pp. > Regardless of this, he wants a 3rd night because he has been telling his parents it would be a 3N trip all along. > BJS came up with a 4D/3N IOG that would be $485pp Qd. > Emailed IOG and rates to Duane - he approved and BJS told him great - I'd send Contract Addendum and we'd go on with life. > All is good. 1/15/10: > Friday eveing, Duane sent EM - needs to up ticket count to 77 - not 75 as presented on his Phantom OK to Pay which we received early this week. > BJS passed word on to HMS and told Duane we'd do what we could. 1/16/10: > OMG - received EM from Duane that his dates of travel are 3/25/10 - 3/28/10. Don’t know why we weren't aware of this - we were not aware because he never told us. > BJS called DSC and then she called and spoke with Duane - he has no answers for why we didn’t have the new dates and everything we sent him had the April dates. > Regardless, his group definitely cannot travel in April and needs the dates to be the last weekend in March. 1/17/10: > BJS sent the following email to Duane and copied the staff. Duane: I am in receipt of your email regarding the new dates (March 25 - 28, 2010) for your proposed trip to NYC and I can understand the predicament you find yourself in with your parents; however, at no time did we ever have dates from you in March. On several occasions Debbie asked if your dates were the same as the San Antonio dates we had been working with since last Spring and all of our paperwork, proposals, IOGs, etc. have all shown the dates of travel as April 15 - 17, 2010. Even as late as our work together this past Friday afternoon, when we worked hard to extend the trip into a 4D/3N package, the dates we discussed were still April 15 - 18, 2010. Per your conversation with Debbie over the weekend, please understand that we will do all we can to make these new dates work for you and your group; however, we will need to confirm availability of all inclusions and cannot guarantee rates or inclusions until we go through this process. We will begin our work Monday morning when our vendors return to their offices and keep you posted of our progress. Thanks for your patience and understanding. Sincerely, Bryan J. Stevenson, President CCIS, Inc. > BJS sent EM to hotel to see if she can accommodate on new dates. > BJS looked at AMEX bill on line and it appears as if the Phantom tickets have already been bought. > BJS updated dates on IOG and Bible. > To be continued . . . 1/20/10: > Yesterday, HMS confirmed via Kevin that the Box Office would switch the 75 Phantom tickets on 4/15/10 to 77 tickets on 3/25/10. > Also working with Kevin on Blue Man Group tickets for 3/26/10 (7PM) instead of 4/16/10 - also needing 77 tickets. > Hotel has been changed and confirmed, the Courtyard Marriott Lyndyhurst. Rate is higher, but full American B-fast is included so it is practically a wah - at least for Quads. Others are higher. BJS updated Hotel attachment as well as breakfast attachments. > Dinner will not be at the hotel on Thursday, but rather in Manhattan - try HRCafe first and then Planey Hollowood, followed by Bubba Gump. BJS put Hard Rock on the IOG and used their rate for current pricing / quote worksheet. > BJS updated Meal attachments. > HMS, please review IOG and proceed as needed with updating attachments and reservations, etc. based on new dates of travel. __X__ HMS __X__ 2/15/10: > rec'd signed K, FPGF, HIF, CCIF all via fax. > Total Pax = 80 (64 + 16) > Also rec'd check from Boosters. 2/16/10: > BJS marked and initialed K as needed due to the March dates, then signed and mailed copy back to Duane. > Rec'd RL and PPCF via fax. > REVISED Total Pax = 77 (62 + 15) > Rms / Pax 14 Q / 56 02 T / 06 06 D / 12 03 S / 03 TOTALS = 25 ROOMS and 77 PAX (62 + 15). > BJS updated IOG and Bible accordingly. > BJS updated rate sheet and emailed to JAF so he can complete Final INV draft. > Per Charter Company Information Form, ADD a total of 6 hotel room nights for the Drivers at $150 per night. > No CAV DVDs as this feature was deleted earlier in order to help with budget. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS 2/23 3/3/10: > BJS mailed and e-mailed invoice and statement. > Total due on account = $23,706.00.
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