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Thu Apr 06, 2017
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North Allegheny High School Band-Myrtle Beach, SC-04-06-2010
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Toronto, ON, CANADA,
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Toronto, Ontario, CA
Toronto, Ontario, CN
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Torrington, CT, CT
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/20/09: > WAH met with Todd Stefan, BD. > IMPORTANT: FOR ALL NA SCHOOL GROUPS: The school board requires that during school hours, (7:30a to 2:20p) the itinerary must not show any "fun" activities, must be educational. This is hard and fast. Todd did say that while there, they can do whatever they want, itinerary must reflect education. > 270+24 (24 comps) > He would like to look at two options, leaving late April 6th or April 7th. > He doesn't mind giving kids hotel time. > Would like director (s) to have rooms away from kids. He brought up a good point with this: worried about staying next to some young hottie and being accused of something when she doesn�t make concert band, etc. something we might using as a sales tool��we make sure directors are away from their students at night�� > Would like some beach time, I mentioned the beach BBQ we did for Seneca. > Groups performing: - 4 concert bands - 3 Jazz bands - Parade Band: Parade competition only - Indoor drumline - Dance/flag/majorettes > New Horizons quoted $879 for this same trip! Feels like "they are getting too comfortable..." > Office phone and cell phone updated. > 24 Comps AKA 1 adult double / for every 10 paying students. > Include Escort & Security. > Wants CCIS to do Transportation - no charter company preference. > Needs PTP in +/- 2 weeks. 8/4/09: > Per WAH, has PTP mtg set with Todd Stefan for Friday (8/7) at 12 Noon. 8/27/09: > Esther called from Anderson to check the status of this group and their charter choice. > BJS was a bit confused whe nlooking a quotes, but after hanging up, I saw where lakefront was the least expensive. The Anderson quote was based on a 3-night stay while the Lakefront price was revised and based on a 4-night stay. > Per WAH, Lakefront is their charter choice - now all we need is the go to K from the group itself!!! 9/3/09: > WAH delivered packet of Schwag and Letter from BJS. > Bob Matchett is also trying to contact Todd and get him to go our way. 9/10/09: > BJS sent EM to WAH - any correspondence from Todd? 9/14/09: > Per WAH EM from Todd - Wayne- After much discussion with our staff and band parents we have decided to stay with New Horizons. They have lowered their price to match yours. We have done 5 trips with New Horizons and have been very pleased with them. Our only issue with them was cost. They also did us a number of favors in the past as well, giving us deep discounts on one day trips that the marching band took to the Inauguration and the wind ensemble to PMEA. I am only letting you know now because the decision was not an easy one and there was much discussion about it from all parties involved. I do appreciate the time you spent meeting with us and preparing the itineraries and other information. Maybe we can do business in the future. Thank You, Todd 9/14/09: > WAH response - via email = Todd, Needless to say I was very surprised by your decision. I knew that you were looking at several options, but the choice of New Horizons was stunning to say the least. I understand you have given New Horizons a chance to greatly lower their original pricing�I would like to ask that you afford CCIS the same opportunity. As I understood it, New Horizons originally quoted you a package price of $879. Our last revision had a package price of $559 and a 45 passenger per bus price of $148 for a total of $707. That is $172 less than New Horizons original pricing. Multiply $172 by 270 students and New Horizons was prepared to charge you an additional $46,440 of pure profit this year alone! As I have said in the past, we want to earn your business� now let me prove it. Here is our proposal: CCIS will further discount our per person package rates by an additional $40 across the board. The savings created by this reduction alone is more than $10,800. As you mentioned in our meeting, CCIS is a locally owned company. As one of the owners, I am here to personally guarantee your satisfaction. I will be available to assist you in every way possible. To further ensure your satisfaction, in addition to our professional tour escort, I will personally accompany your group on their trip. Our entire staff at CCIS will work exceptionally hard to prove that we are your best choice. We want to work with the best musical ensembles in Western Pennsylvania, our hometown. This obviously includes the North Allegheny Tiger Band. We will prove that we are the best travel planner and offer the best trips for the best value. Period. Thank you for your thoughtful consideration. My personal cell phone is 724.822.3942. I look forward to talking with you soon. Wayne A. Hindman 9/21/09: > WAH spoke with Todd this afternoon, all good! I thanked him and assured him that we would become his tour company of choice! > He was fine with the rehearsal option, in fact thought it was great. (shuttling ensembles to rehearsal space / auditorium and to lunch at The Filling Station, etc.) > A couple of things: They would like to look into leaving Saturday evening after the park. Simply to get home sooner so kids are in school Monday. Need to know how this will effect the price. > They would like to split the rehearsal time on Wednesday and Thursday so Beach time Wednesday is now rehearsal time. > Are willing to forgo Ripleys if necessary. > Is there any type of performance the whole band can do on Wednesday. He is looking to appease admin. Either a whole band "standstill" or just the jazz band. 9/25/09: > BJS, HMS and WAH discussed changes he may want to consider and HMS made marks on her working copy of IOG. 9/30/09: > BJS updated IOG to reflect performances at Ripleys on Wednesday and rehearsals at MB Area HS on Thursday woth shuttles between hotel, school and lunch at The Filling Station. > BJS updated QUOTE Sheet to match our last ditch offer of $40 off across the board (Quad Student at $519 + bus). > Also created quote based on no Saturday night stay and no meals on Sunday, starting at $489 Student Quad + bus. > WAH will share these rates with Todd today for his final decision so we can get the K completed and the CN to him either Friday of this week or Monday of next. > Rates on Bible Screen = the 4-Nite Last Ditch Effort rates. 9/30/09: > Per WAH conv with Client, they have decided on the 3 night stay, departing Myrtle Beach on Saturday evening, April 10, 2010 and arriving back at school Sunday monring, April 11, 2010. > BJS called the hotel and alerted them to the change. > BJS called the charter co and alerted them to the change - sent revised IOG, and Roseann will send updated K and rates. > BJS updated IOG accordingly. > BJS updated BIBLE. > BJS revised rates on Bible Screen to reflect this change. > HMS, please review and make the necessary changes in the attachments (deleting the two SUNDAY meals en route with Buffet's Inc.). > WAH to deliver CN at 10AM on Tuesday (10/6/09). __X__ HMS __X__ 10/5/09: > BSJ completed CN and WAH picked up for delivery on 10/6/09. > K & First Payment Due 10/30/09. > WAH to bring completed Fiesta-Val Application back with him from CN delivery mtg. 11/9/09: > North Allegheny District Band Patrons President: Roslyn Munsch 1622 Country Club Drive Pittsburgh, PA 15237 roslynmunsch@verizon.net H: (412) 369-8231 Cell: (412) 580-6959 Fax: (412) 630-9405 Past president and this years VP (sounds like next years President): Mary Jo Altman mjdaltman@verizon.net home 412-366-5351 cell: 412-951-3991 > BJS mailed revised 1st page of K to Roslyn. 11/16/09: > Rec'd csigned K from Roslyn Munsch of the NA Band Boosters. > Rec'd check for FIRST PAYMENT. > HMS, as this group is now UNDER CONTRACT and FIRST PAYMENT is PIF, please review and proceed as needed. Thanks! __X__ HMS __X__ 1/14/10: > Todd wanted to know if he can switch from Fiesta-val to Festivals of Music due to cross overs in the NA HS Orchestra. They are also going to be in Myrtle Beach that weekend and are traveling with someone else and they are going to the FOM competition. It includes Dixie Stampede rather than the Amusement Park. > If they go this route, we could still send them to the park, using the difference in price between the two festivals ($140 for Fiesta-val vs. $100 for FOM). 1/18/10: > BJS sent EM to Debbie Steranko at FOM to check availability and to make certain they can handle this group at FOM. 1/25/10: > Per WAH - it is official, they want to change from Fiesta-val to Festivals of Music since the orchestra is also in FOM and they have student cross-overs. > BJS applied for FOM on-line and also sent EM to Taryn Felmey to let her know it was on the way and to pay attention to comments sections since some of the ensembles were listed there. > Taryn called - they are good to go! > BJS sent Jenny at Fiesta-val an EM to let he rknow they are not coming to Myrtle Beach with Fiesta-val. > BJS updated IOG to reflect change in festival company. > HMS, please see if due to sixe of group (+/- 294 pax) and the change in festival company, if we can make B-fast on Friday, 4/9/10, at the HRCafe for a 6AM start rather than 6:30AM. > Also, since FOM includes Dixie Stampede, CCIS will need to purchase admission to the Freestyle Music Park for the group on Saturday afternoon as well as a Park Meal Voucher for lunch in the park. > BJS updated Bible since festival company and arrival at home time is now approx. 1-hour later on Sunday. Group does NOT want to stop for B-fast en route on Sunday - just drive straight thru and get back to school ASAP. > FOM is $40 less per student and $10 less per adult than Fiesta-val, but it is to be considered a "wash" since we now have to purchase Freestyle Music Park Admission for the group and a Park Meal Voucher for their lunch. > HMS, please "beg" band director at Myrtle Beach HS for use of his auditorium or Band Room for rehearsal time on Thursday, 4/8/10, from 10:30am - 2:30pm. They are no longer performing at MBHS, so maybe his Principal will allow them to rehearse there now. Donation to band program - start with $500 and offer more if it will make a difference. There will only be one ensemble in the building at a time . . . We will be shuttling them between the school, Lunch at the Filing Station, and the hotel - so the school will not be overwhelmed with students roaming while not on stage rehearsing. __X__ HMS __X__ 3/9/10: > BJS reviewed and completed RL, etc. > Rms / Pax 67 Q / 268 04 T / 012 09 D / 018 03 S / 003 TOTALS = 83 ROOMS and 301 TOTAL PAX for Group (+ 2 Escorts and 6 Driver Rooms). > Pax = 303 (273 Students + 28 Adults + 2 Escorts) > BJS updated IOG and Bible accordingly. > Total Rooms at Hotel will be 91 (83 for group + 2 for escorts + 6 for drivers). > BJS updated PTP to match exactly what they have and what they are doing so WAH would have it for his meeting tonight at the school with the Boosters. > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed, including any possible updated to attachments due to change in festival company as well as the closing of the Freestyle Music Park. 3/10/10: > BJS placed order to 273 CAV dvds. > BJS mailed and em finalinv #4845, $60,141.00 to Todd & Booster Pres. > Due 2/19/10. > BJS sent updated QUOTE form to JAF. 3/16/10: > BJS processed request for the two (2) additional adults, Rick and Cindy Werling. They are driving the equipment truck. > REVISED COUNT = 305 (273 + 30 + 2 Escorts) > REVISED RMS / PAX 67 Q / 268 04 T / 012 10 D / 020 05 S / 005 TOTALS = 86 ROOMS and 305 TOTAL PAX (273 Students + 30 Adults + 2 Escorts) > Total Rooms at Hotel = 92 (86 for the group + 6 for the Drivers) > BJS updated IOG and Bible accordingly. > CAV order remains set at 273 pieces. > BJS sent INV for the two late adds as well as an updated Statement. Total due on account = $61,051.00. > HMS, as these REVISED NUMBERS are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/25/10: > BJS processed request for the two (2) additional students and then several room reconfigurations. > REVISED COUNT = 307 (275 + 30 + 2 Escorts) > REVISED RMS / PAX 66 Q / 264 06 T / 018 10 D / 020 05 S / 005 TOTALS = 87 ROOMS and 307 TOTAL PAX (275 Students + 30 Adults + 2 Escorts) > Total Rooms at Hotel = 93 (87 for the group + 6 for the Drivers) > BJS updated IOG and Bible accordingly. > BJS updated CAV order to 275 pieces. > BJS sent INV for the two late adds as well as the room configuration, $1,098.00 due 4/5/10. > HMS, as these REVISED NUMBERS are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____
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